Procurement Officer At Chabash Development and Health Initiative

The Chabash Development and Health Initiative (CDHI) is a women-led national NGO registered with the Corporate Affairs Commission (CAC/IT/NO 85190) and operational across Northeast and Northwest Nigeria. CDHI’s mission is to empower individuals and communities to live healthy, productive lives through integrated interventions in health, nutrition, protection, WASH, and livelihoods. CDHI partners with international organizations and government agencies to deliver sustainable and community-driven solutions that strengthen local systems and promote equity.

Location: Borno/Maiduguri
Reports to: Head of Operations
Supervises: Procurement Assistants
Employment Type: Full-time / Fixed-Term Contract

Job Summary:

The Procurement Officer is responsible for ensuring timely, cost-effective, and compliant procurement of goods, works, and services in line with CDHI’s procurement policies and donor regulations. The role supports the entire procurement cycle — from planning and vendor sourcing to contract management and asset tracking — ensuring value for money, ethical practices, and transparency across all CDHI projects.

Key Responsibilities

1. Procurement Planning and Management

• Support program and operations teams in developing annual and project-specific procurement plans.
• Ensure all procurement requests are properly reviewed, approved, and processed in accordance with procurement thresholds and authorization matrices.
• Manage the solicitation process (RFQs, RFPs, ITBs) ensuring fairness, transparency, and competition.
• Maintain an updated procurement tracker and ensure timely delivery of goods and services.
• Verify specifications, quality, and quantities against purchase requests and delivery notes.

2. Vendor Sourcing and Management

• Identify and maintain a database of prequalified and reliable suppliers and service providers.
• Conduct due diligence and reference checks on new vendors before engagement.
• Negotiate pricing, payment terms, and delivery schedules to ensure value for money.
• Monitor vendor performance and ensure compliance with contractual obligations.
• Coordinate periodic vendor evaluations and recommend supplier renewals or replacements.

3. Compliance and Documentation

• Ensure procurement processes adhere strictly to CDHI and donor procurement policies and procedures.
• Maintain accurate, up-to-date procurement files, including bid analysis, approvals, contracts, and delivery records.
• Ensure transparent and auditable documentation for all procurements.
• Support internal and external audit reviews by providing necessary documentation and explanations.
• Monitor procurement activities for risks of fraud or non-compliance and report irregularities immediately.

4. Logistics and Inventory Coordination

• Work with the logistics team to coordinate receipt, inspection, storage, and distribution of procured items.
• Ensure proper tagging and record-keeping of assets and consumables.
• Support asset verification, stock reconciliation, and disposal in line with donor and organizational policies.
• Liaise with transport and logistics providers to ensure safe and timely delivery of supplies.

5. Coordination and Capacity Building

• Collaborate with program teams to understand procurement needs and ensure timely support for implementation.
• Provide training and technical guidance to program and field staff on procurement processes and compliance.
• Participate in procurement committee meetings and contribute to transparent decision-making.
• Foster strong working relationships with government agencies, suppliers, and partner organizations.

Qualifications and Experience

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, Accounting, or related field (CIPS certification is an advantage).
• Minimum of 3–5 years’ relevant experience in procurement or supply chain management within an NGO or donor-funded project environment.
• Strong knowledge of donor procurement regulations (USAID, UNICEF, ECHO, WFP, etc.).
• Proven experience managing tenders, vendor selection, and procurement documentation.
• Excellent negotiation, communication, and organizational skills.
• High level of integrity, accountability, and attention to detail.
• Proficiency in Microsoft Excel, Word, and procurement tracking tools.
• Fluency in English (knowledge of local languages such as Hausa, Kanuri, or Fulfulde is an asset).
• Willingness to travel to field offices and project sites as required.

Core Competencies

• Procurement and contract management expertise
• Transparency and ethical decision-making
• Strong analytical and problem-solving skills
• Attention to detail and record accuracy
• Effective communication and teamwork
• Commitment to organizational values and accountability

Click here to Apply:  https://forms.gle/1kXv6rjx5KfDTiBa6

Women are strongly encouraged to Apply

Application Closing Date: 18^th October 2025 – rolling basis