Senior Project Administrator (Kano & Lagos) – TechnoServe

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Sustainable development and poverty reduction are only possible when the underlying operations of a mission are flawless. In the humanitarian and development space, the Senior Project Administrator is the vital link that ensures field teams are mobile, offices are secure, and resources are utilized with the utmost transparency. By joining TechnoServe, you become a facilitator of change, ensuring that our business-led solutions to poverty reach the hardworking people who need them most without administrative delay.

Job Summary

TechnoServe is seeking a meticulous and proactive Senior Project Administrator to lead the operational and logistical heartbeat of our Kano and Lagos state offices. In this role, you will be the primary engine behind office efficiency, managing everything from complex travel itineraries to intricate procurement cycles. Your contribution will ensure that our program teams have a seamless environment to execute life-changing projects across Nigeria.

Core Responsibilities

Logistics & Global Mobility

  • Travel Coordination: Manage end-to-end domestic and international travel for staff, including flight bookings, accommodation, and the processing of visas and work permits in line with national regulations.
  • Vendor Partnerships: Collaborate with the operations department to source, vet, and onboard high-quality travel agencies, vehicle hire services, and hospitality partners.
  • Fleet Management: Oversee the maintenance and documentation of the organization’s vehicle fleet, ensuring safety standards, route monitoring, and speed limit compliance are strictly followed.

Integrated Office Management

  • Facility Oversight: Monitor the consumption of office utilities and supplies, ensuring that generators are maintained, diesel levels are tracked, and health and safety standards are met daily.
  • Asset Integrity: Maintain an accurate and up-to-date registry of all organizational assets, ensuring every item is correctly tagged and functionally sound.
  • Financial Stewardship: Manage office petty cash with high integrity, overseeing daily disbursements and preparing monthly fund reconciliations with exhaustive documentation.
  • Staff Supervision: Provide leadership and operational guidance to support staff, including drivers and cleaning personnel, to maintain a premium working environment.

Strategic Procurement

  • Needs Assessment: Partner with Project Managers to identify resource requirements and initiate purchase requests within the organizational system.
  • Vendor Finance: Ensure the punctual processing of vendor invoices and conduct regular account reconciliations to maintain healthy supplier relationships.

Required Qualifications & Experience

  • Academic Foundation: A Bachelor’s degree in Business Administration, Public Administration, Office Management, or the Social Sciences.
  • Proven Experience: * A minimum of 2 years of experience for degree holders.
    • OR at least 4 years of high-level administrative experience in lieu of a specific degree, ideally within an international NGO environment.
  • Technical Edge: Prior experience or professional certification in Procurement is considered a significant asset.
  • Language Proficiency: Full professional fluency in English (both written and oral) is mandatory.
  • Mobility: Flexibility and willingness to travel between project sites as required.

Essential Skills

  • Multitasking Mastery: The ability to navigate competing priorities and manage multiple operational streams with minimal supervision.
  • Analytical Reasoning: Strong problem-solving skills and the ability to evaluate logistics data for better decision-making.
  • Ethical Leadership: A high degree of professional integrity, maintaining transparency in all financial and procurement dealings.
  • Software Competency: Proficiency in MS Office and specialized administrative or ERP software packages.

Benefits of Joining TechnoServe

  • Competitive Compensation: We offer a salary package that is competitive within the international NGO sector in Nigeria.
  • Professional Growth: Gain experience within a world-renowned organization that integrates private-sector efficiency with humanitarian goals.
  • Meaningful Impact: Your administrative excellence directly enables the creation of jobs and wealth in vulnerable communities.

About the Organization

TechnoServe is a pioneering international non-profit that views private enterprise as the most powerful tool for ending poverty. For over forty years, we have linked hardworking individuals in the developing world to the information, capital, and markets they need to thrive. We believe that when people have the right business solutions, they can generate sustainable income that transforms their families and entire communities. Our work in Nigeria focuses on creating market-led solutions that empower entrepreneurs and small-scale farmers to build lasting wealth.

Application & Logistics

  • Locations: Kano and Lagos, Nigeria
  • Employment Type: Full-time
  • Application Deadline: Open until filled (Immediate application recommended)

How to Apply: Interested and qualified professionals should visit the official TechnoServe career portal to submit their applications:

APPLY NOW

Tips for Applicants

TechnoServe values “detail-oriented” professionals. In your application, highlight specific examples where your proactive management saved costs or prevented a logistical delay. If you have experience with specific procurement software or fleet tracking tools, ensure these are mentioned prominently in your CV.