Job Title: Executive Assistant to the Chief Executive Officer
Location: Nigeria, with regular travel
Employment Type: Full-time; remote and hybrid
Organisation: Confidential – a Nigerian public health research organisation
Summary
- Our Chief Executive Officer leads the organisation’s strategy, partnerships, research portfolio and new business, and spends a lot of time on the road and in meetings.
- We need someone who can hold the centre while that happens.
- You will run the CEO’s office day to day: diary, inbox, documents, follow-ups and the many moving parts of bids, contracts and events.
- Done well, this role means the CEO walks into every meeting prepared and no deadline slips through the cracks.
- This is not a purely clerical post. You will draft correspondence, track commitments across projects, prepare briefs and handle sensitive information with complete discretion.
Responsibilities
Running the CEO’s office:
- Manage the CEO’s calendar across time zones, set priorities and protect time for deep work.
- Screen and organise the CEO’s email, flag what is urgent and draft replies for review.
- Arrange local and international travel, visas, accommodation and itineraries.
- Keep a clean, well-organised filing system for contracts, correspondence and official records.
Meetings and follow-through:
- Prepare agendas, briefing notes and background packs before meetings.
- Take minutes, record decisions and chase action points until they are closed.
- Track deadlines for proposals, reports and deliverables, and give the CEO a weekly status view.
Documents and communication:
- Draft, format and proofread letters, memos, concept notes, CVs and proposal sections.
- Prepare presentations and keep organisational profiles, CVs and capability statements up to date.
- Coordinate inputs from programme, finance, HR and research staff for bids and reports.
Stakeholders and partnerships:
- Act as the first point of contact for donors, partners, consultants and government officials.
- Keep an up-to-date contact list and log of partner engagements.
- Support planning and logistics for workshops, board meetings and conferences.
Confidentiality and governance:
- Handle board papers, staff matters and commercial information in strict confidence.
- Support compliance tasks such as registrations, due diligence questionnaires and vendor forms.
- Take on other reasonable tasks the CEO assigns.
Requirements
You must have
- A BSc in International Relations, Business Administration, Public Administration, Social Sciences, Communication or a related field. A Master’s degree in any of these fields is preferred.
- At least 3-5 years’ experience as an executive assistant, personal assistant or office manager, ideally supporting a senior leader.
- Excellent written and spoken English, with a sharp eye for detail in documents.
- Strong skills in Microsoft Word, Excel, PowerPoint and Outlook, or Google Workspace.
- A proven record of keeping confidential information confidential.
It would help if you have:
- Experience in an NGO, research institute, consultancy or development project.
- Familiarity with donor proposals, procurement portals or evaluation work.
- Working knowledge of Hausa or Kanuri.
- A recognised secretarial or administrative certification.
The kind of person who does well here:
- Calm under pressure and able to juggle several deadlines without dropping one.
- Organised, proactive and happy to chase people politely until things get done.
- Discreet, honest and comfortable dealing with senior people inside and outside the organisation.
- Willing to work flexibly around key deadlines and to travel when needed.
Remunerations
- A competitive monthly salary, discussed with shortlisted candidates.
- Close exposure to research, evaluation, and partnership work with international organisations.
- Training and a real chance to grow into programme or operations management.
- A small, committed team where your work is visible and valued.
Application Closing Date
14th November, 2026.
How to Apply
Interested and qualified candidates should send one PDF containing a CV (maximum 4-6 pages); a one-page cover letter telling us why you want this role; copies of academic and professional certificates; An up-to-date CV of no more than 4 pages; and the names and contact details of two referees to: careers.applications.africa@gmail.com with “Application – AIDH-FIN-01 – [Full Name]” as the subject of the email.
Note
- Only shortlisted candidates will be contacted. AIDHealth never charges a fee at any stage of recruitment.
- AIDHealth is an equal opportunity employer; women and persons with disabilities are encouraged to apply.
- All offers are subject to satisfactory reference and safeguarding checks.