ACF-International is currently looking to fill the role of Finance Assistant who will be responsible to ensure quality control of the invoices, improve the quality of the documents, file and archive the documents and send monthly accountancy files to the capital.
Key Responsibilities
- Check all invoices and confirm their amount as from their reception and the coherence with the accountancy in Saga;
- Prepare a report for the Finance Officer of all missing invoices or differences in amounts from the SAGA extracted file;
- After the monthly accounting closure check the accounting codes, the project codes, and the budget codes;
- Correct any errors in the invoices if necessary;
- Check that all the invoices are present for each budget line and each contract;
- Ensure photocopying of all original & split documents;
- File the originals according to budget (contract) and budget line;
- File everything very conscientiously;
- Reclassify the invoices according to their new budget lines if necessary, particularly when they have been used in various operations (redistribution of the initial budget lines);
- Check that the accounting codes, the project codes, and the budget codes are accurate as per the attached PR or program allowance request form;
- Finalize the dispatch of files by adding labels and adequate packaging for the originals to be sent to the capital;
- Check that all invoices and their amounts are present as from their reception and the coherence with the accountancy in the excel file;
- Check that all the invoices are present for each transaction in the accountancy;
- At the end of the monthly accountancy closure, prepare the files to be sent to capital (final checking of invoices and their presence;
- File and archive the copies in the base.
Position Requirements
- Minimum of a Bachelor’s Degree equivalent in Accounting/Finance;
- Exceptional organization, time management, and attention to detail;
- Professionalism, honesty, reliability, autonomy & strong sense of responsibility;
- Very good communication & training skills;
- Strong computer skills particularly in MS Excel, literacy and numeracy;
- Fluent in English;