Human Resource Assistant – Essential Field Support, Monguno Base at Premiere Urgence Internationale (PUI)

Borno

Human Resource Assistant – Essential Field Support, Monguno Base

A Critical Role in Supporting Frontline Humanitarian Teams

In emergency humanitarian contexts, a functional and well-supported team is the key to effective relief and recovery operations. The Human Resource Assistant provides essential backbone support, managing the administrative and contractual needs of the staff who deliver critical aid to vulnerable populations. This role is vital for maintaining staff welfare, ensuring legal compliance, and allowing our field teams to focus their energies entirely on addressing the fundamental needs of conflict-affected civilians in Monguno.

Job Summary

Under the direct guidance of the HR Officer, the Human Resources Assistant will play a fundamental role in executing all administrative, documentation, and compliance activities for the national staff at the Monguno base. The successful candidate will ensure that all HR records are accurate, up-to-date, and confidential, thereby contributing directly to the efficient functioning and internal governance of our field operations.

Key Responsibilities and Deliverables

The HR Assistant will manage critical aspects of administrative follow-up, staff life-cycle management, and compliance:

1. Administrative Management and Compliance

  • File Integrity and Archiving: Guarantee that all physical and electronic HR files for base staff are complete, current, and meticulously organized according to established archiving and filing processes.
  • Documentation Preparation: Organize and prepare necessary personnel documents, including contracts, ID cards, and documentation required for social benefits (e.g., medical insurance enrollment).
  • Compliance Support: Prepare all necessary HR documentation for internal and external audit and verification visits, ensuring preparedness and procedural compliance.
  • Internal Reporting: Systematically record meeting minutes as requested and compile and report any claims or concerns raised by national staff to the direct line manager.

2. Human Resources Life-Cycle Support

  • Recruitment Assistance: Assist the HR Officer in coordinating local recruitment efforts, ensuring all necessary documentation is collected and filed, and managing the initial screening and archiving of received resumes.
  • Onboarding & Offboarding: Prepare comprehensive documentation for new staff during induction to ensure immediate access to all social cover benefits offered by the organization.
  • Performance and Leave Tracking: Maintain strict confidentiality while accurately tracking all staff leave balances and monitoring performance appraisal/evaluation deadlines, informing managers accordingly.
  • Database Maintenance: Regularly update and maintain the base’s internal contact lists, the central HR database, and, when required, the organizational charts for the base.

3. Training and Development (Capacity Building)

  • Training Logistics: Assist the line manager in identifying potential local training institutions and coordinating the logistical arrangements for planned staff training sessions.
  • Documentation: Ensure all training certificates, attendance sheets, and performance appraisal summaries detailing skills improvement needs are properly archived in personnel files and reported to the line manager.

4. Financial and Payroll Support

  • Salary Preparation Input: Collect and process monthly requests for salary advances and promptly update the HR database with any necessary changes to staff bank account details for payroll purposes.

Essential Skills and Qualifications

We are seeking a highly organized, trustworthy individual capable of operating effectively in a fast-paced field environment.

Requirements

  • Education: A Bachelor’s Degree in Human Resources, Business Administration, or a related field.
  • Experience: A minimum of two (2) to four (4) years of demonstrable professional experience in an administrative or Human Resources role, preferably within the NGO or development sector.

Key Competencies

  • Confidentiality and Ethics: Absolute commitment to maintaining the confidentiality and integrity of sensitive HR information.
  • Organizational Excellence: Superior organizational skills, meticulous attention to detail, and a proven ability to manage complex filing and archiving systems (physical and electronic).
  • Compliance Knowledge: Basic familiarity with standard HR policies, procedures, and documentation required in a humanitarian operational context.
  • Communication: Clear and professional communication skills, both written and verbal, for effective interaction with staff and reporting to the HR Officer.

Why This Job Matters & Benefits of Applying

This role is paramount in Monguno, as efficient HR support directly contributes to staff morale, operational security, and adherence to legal frameworks in a complex environment.

  • Direct Field Impact: Your work directly facilitates the swift delivery of aid by ensuring the field team is correctly documented, compensated, and supported.
  • Professional HR Experience: Gain invaluable hands-on experience in high-stakes humanitarian HR management, working across compliance, administration, and recruitment.
  • Salary: We offer a competitive monthly salary of N520,524, recognizing the critical nature of field-based support.
  • Global Exposure: Join a reputable international NGO committed to emergency relief and sustainable recovery.

About the Organization

Première Urgence Internationale (PUI) is a non-governmental, non-profit organization dedicated to providing immediate and fundamental support to civilian populations worldwide affected by crises, including conflicts, natural disasters, and economic marginalization. Our mandate is to offer emergency relief to uprooted communities, fostering recovery and enabling them to restore their dignity and path toward self-sufficiency. Since establishing our presence in Nigeria in 2016, PUI has significantly scaled up its multi-sectoral humanitarian response from Maiduguri to deep-field locations like Monguno, consistently focusing on expanding our reach to vulnerable populations in the Northeast and Northwest regions.

Application Details

Criterion Detail
Job Title Human Resource Assistant
Location Monguno, Borno State, Nigeria
Employment Type Full-time
Salary N520,524 monthly (Competitive)
Application Deadline December 22nd, 2025

Tips for Applicants & How to Apply

We are looking for dedicated candidates who thrive in a fast-paced environment and value discretion.

  1. Online Submission Only: Interested and qualified candidates must submit their application exclusively through the official online portal by clicking the application link provided below.
  2. Highlight Administration: In your application materials, focus on concrete examples of your experience managing high volumes of administrative documentation and ensuring strict data confidentiality.
  3. Field Readiness: Express your understanding of the challenges and rewards of working in a deep-field location like Monguno.

APPLY NOW