Grant & Sub-Contract Associate - Ensuring Compliance and Operational Integrity at Excellence Community Education Welfare Scheme (ECEWS) - MY NGO JOBS

Grant & Sub-Contract Associate – Ensuring Compliance and Operational Integrity

A Critical Role in Program Fiduciary Management

In the complex landscape of international development, the integrity of financial and contractual relationships is paramount to program success and accountability to donors. The role of the Grant and Sub-Contract Associate is essential, serving as a critical safeguard to ensure every funding mechanism—from initial award to final execution—adheres strictly to both donor regulations and organizational policy. This position directly enables ECEWS to maintain its fiduciary excellence, guaranteeing that resources are effectively channeled to deliver high-quality health and education outcomes for Nigerian communities.

Job Summary

We are seeking a detail-oriented and experienced financial professional to join our team, specifically focused on the administration and oversight of all grant awards, contracts, and sub-agreements. The successful candidate will be pivotal in monitoring compliance workflows, implementing robust management controls, and ensuring the seamless execution of funded projects under the ACE 5 initiative.

Key Responsibilities and Deliverables

The Grant & Sub-Contract Associate will play a central role in awards management, compliance, and systems administration:

1. Award and Sub-Award Management

Administrative Oversight: Provide comprehensive administrative support for the full lifecycle of all grant awards, cooperative agreements, and sub-contracts, from initiation through close-out.
Monitoring and Control: Actively monitor grant and sub-award documentation, tracking key milestones and workflows to ensure adherence to contractual agreements and internal organizational policies.
System Implementation: Assist in developing, refining, and implementing internal systems and procedures designed to establish sound management controls and ensure full compliance with specific award terms and conditions.

2. Compliance and Donor Relations

Regulatory Interpretation: Interpret complex funding regulations and guidelines issued by major institutional donors (such as USAID, CDC, Global Fund, etc.) and translate these into clear, actionable internal implementing procedures.
Documentation Integrity: Ensure all official documentation related to sub-award agreements, modifications, and compliance checks is accurately maintained and readily accessible for audits and reporting.
Audit Preparedness: Contribute to the overall organizational readiness for audits by maintaining high standards of data accuracy and procedural transparency across all grant files.

3. Reporting and Support

Information Management: Utilize relevant software, including spreadsheet applications, database tools, and Management Information Systems (MIS), for accurate data tracking and reporting.
Operational Support: Execute additional administrative and support duties as assigned by the Grant & Sub-Contract Officer to maintain the overall efficiency of the grants unit.

Essential Skills and Qualifications

We are looking for a meticulous, technically proficient professional dedicated to financial stewardship in the NGO sector.

Educational Requirements

A Bachelor’s Degree (B.Sc.) in Business Administration, Accounting, Finance, or a closely related quantitative field, coupled with a minimum of three (3) to four (4) years of relevant professional experience.
OR a Master’s Degree (M.Sc./MBA) in a related discipline, combined with three (3) to four (4) years of highly relevant experience in a recognized Non-Governmental Organization (NGO) environment.

Required Technical Competencies

Donor Regulations Expertise: Demonstrated working knowledge and practical experience with the contract, grant, and financial compliance requirements of major institutional donors (e.g., USAID, CDC, Global Fund, World Bank).
Procedural Development: Proven ability to proactively interpret complex funding guidelines and successfully translate them into functional, operational, and financial implementation procedures.
Software Proficiency: Advanced proficiency in relevant software tools, including robust spreadsheet management (e.g., MS Excel) and the use of database and Management Information Systems.

Why This Job Matters & Benefits of Applying

This role is paramount to our operational success, directly upholding the accountability necessary to secure and sustain future life-saving projects. As an Associate, you will be a key steward of our organizational trust and integrity.

Fiduciary Leadership: Work at the intersection of finance and development, ensuring that every dollar spent maximizes programmatic impact.
Exposure to Major Donors: Gain in-depth, hands-on experience managing complex awards from a diverse portfolio of major international donors, significantly boosting your profile in the sector.
Professional Development: Be part of a highly reputed organization known for its commitment to building technical capacity in grants management and financial compliance.
Competitive Compensation: We offer a competitive salary package, commensurate with the level of responsibility and specialized expertise required for this position.

About the Organization

The Excellence Community Education Welfare Scheme (ECEWS) is a highly respected, leading indigenous non-governmental organization operating at the forefront of public health and socio-economic development in Nigeria. Founded in 2001, our mission is to dramatically improve access to quality healthcare, educational resources, and economic strengthening opportunities across the nation. With our headquarters based in Uyo and a corporate office in Abuja, ECEWS has established a strong operational footprint across 17 states. Our robust reputation among global partners, including the Global Fund, USAID, and US CDC, is testament to our successful, two-decade-long history of impactful service delivery.

Application Details

Criterion	Detail
Job Title	Grant & Sub-Contract Associate
Project	ECEWS ACE 5
Location	Akwa Ibom State, Nigeria
Reporting To	Grant & Sub-Contract Officer
Salary Expectation	Competitive
Application Deadline	December 24th, 2025

Tips for Applicants & How to Apply

We are looking for dedicated professionals who are committed to compliance and accountability. Please ensure your application clearly highlights your experience with donor regulations.

Online Submission Only: Interested and qualified candidates are required to submit their application exclusively through the official online portal by clicking the application link provided below.
Highlight Expertise: In your CV or cover letter, explicitly detail your experience with the grant and contract mechanisms of major development partners (USAID, Global Fund, CDC).
Timeliness: Applications are reviewed as they are received. To maximize your chances, please submit your application well in advance of the closing date.

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