Finance Assistant - Gusau Base Operations at Premiere Urgence Internationale (PUI) - MY NGO JOBS

Job Title: Finance Assistant – Gusau Base Operations

Organization: Première Urgence Internationale (PUI) Location: Gusau, Zamfara, Nigeria Employment Type: Full-time Sector: Humanitarian Aid, Finance & Compliance

Première Urgence Internationale (PUI): Our Mission

Première Urgence Internationale (PUI) is a leading non-governmental, non-profit, non-political, and non-religious international aid organization. Our commitment is rooted in supporting civilians who are victims of marginalization, exclusion, or those severely impacted by natural disasters, conflicts, and economic collapses. By answering their fundamental needs, we strive to provide immediate emergency relief to uprooted populations, helping them recover their dignity and achieve lasting self-sufficiency.

PUI has maintained a robust presence in Nigeria since 2016, expanding our critical humanitarian response from Borno State into deep-field locations like Monguno and Pulka, and recently initiating life-saving programs in Katsina State and now establishing operations in Zamfara State.

General Objective

The Finance Assistant is a critical member of the Gusau Base team, providing essential operational and technical support to the Finance Officer/Manager. This role is fundamental to maintaining the financial integrity and accountability of PUI’s humanitarian programs by rigorously overseeing all daily cash management and accounting activities.

Key Responsibilities and Tasks

The successful candidate will be the primary guardian of the base’s treasury and financial documentation, ensuring that every transaction aligns precisely with PUI and donor regulatory frameworks.

I. Treasury and Cash Management Integrity

Cashbox Stewardship: Serve as the custodian for the base cashbox, meticulously managing the float and guaranteeing the physical safety and secure keeping of all funds.
Daily Reconciliation: Conduct rigorous daily physical inventory and reconciliation of the cashbox in partnership with the Finance Officer.
Transaction Processing: Accurately process all receipts and invoices for cash disbursements, ensuring timely support for operational needs.
Disbursement Control: Prepare and execute pay-outs and cash advances, strictly adhering to established internal financial control and authorization guidelines.
Personnel Payments: Ensure the prompt and secure payment of daily worker wages, supporting vital local livelihoods.
Confidentiality: Uphold absolute security of the cashbox and maintain stringent confidentiality of all financial information.

II. Financial Accounting and Compliance

Voucher Validation: Exercise strict control by verifying that all invoices meet PUI’s regulatory requirements and donor specifications before any entry is recorded.
Daily Ledger Management: Record all cash expenses meticulously in the designated excel books on a daily basis, ensuring precise categorization (date, accounting code, project, and budget code).
Documentation Flow: Issue official voucher numbers and ensure the proper sequential archiving of all invoices and Saga vouchers in dedicated compliance files.
Audit Readiness: Provide dedicated assistance in the preparation and organization of documentation necessary for successful external audit visits, including those from donors and the coordination team, ensuring financial transparency.
Departmental Protocols: Take ownership of all base-related cash payments and associated financial protocols, ensuring compliance across the department.
Hard Copy Quality Control: Guarantee the quality, completeness, and organization of all physical accountancy hard copies.

III. Financial Records Archival and Data Sharing

Digital Archiving: Manage the electronic archival of all Finance files in line with established base filing processes.
Coordination Reporting: Ensure timely scanning and secure sharing of all financial data with the Coordination office.
Physical Archiving: Manage the systematic physical archival of all Finance files according to the standard PUI archival process.

Requirements and Qualifications

Education & Experience

A Bachelor’s Degree in Accounting, Finance, or a related discipline is required.
2 to 5 years of substantive work experience in a finance or accounting role, ideally within a high-paced non-governmental organization (NGO) environment.

Core Competencies

Exceptional Attention to Detail: Proven capability in managing large volumes of transactions with zero tolerance for error.
Financial Control: Strong understanding of cash management, financial controls, and anti-fraud procedures.
Technical Proficiency: Competence in utilizing accounting software and Microsoft Excel for daily ledger management and reporting.
Integrity: Demonstrated commitment to ethical practices and financial transparency in a humanitarian context.