Finance Assistant

Organization: Malaria Consortium

Location: Bauchi State, Nigeria

Employment Type: Full-time

Application Deadline: Not specified

Effective financial management is the backbone of successful humanitarian and public health programs. In malaria control initiatives, strong financial systems ensure that resources are used transparently and efficiently to reach vulnerable communities. The Finance Assistant role is essential in supporting accountable fund management, compliance with donor requirements, and smooth program operations. This position is well suited for an early-career finance professional eager to build experience within an international NGO working to reduce malaria-related illness and deaths.

Job Summary

The Finance Assistant will support day-to-day financial and accounting operations for Malaria Consortium’s Bauchi office, ensuring accurate documentation, proper record-keeping, and compliance with organizational financial procedures. The role provides clerical and accounting support to field and country offices while contributing to timely payments, filing, and financial reporting. The successful candidate will play a key role in maintaining financial order and supporting program delivery.

Key Responsibilities

Financial Operations

• Review financial transactions to ensure all documentation is complete, accurate, and properly approved.
• Prepare payment vouchers with correct budget classification and accounting codes.
• Verify attendance records and prepare payment schedules for program personnel and participants.
• Maintain orderly and up-to-date financial files, including vouchers, bank documents, and correspondence.
• Track stock levels of financial documents and request replenishment before shortages occur.
• Maintain an Excel-based payment journal and share weekly updates with the Finance Officer for posting.
• Scrutinize payment requests and advances in line with Malaria Consortium’s finance manuals and policies.
• Provide basic financial advice to project and technical staff, highlighting risks and possible solutions.

Supplier and Invoice Management

• Track invoices received from suppliers and service providers.
• Prepare supplier payment documentation and ensure required approvals are obtained before processing.

Documentation and Operations Support

• Scan, file, and archive all finance documents securely for easy access and audit readiness.
• Ensure financial documents are filed according to Malaria Consortium’s standard filing procedures.
• Track the movement of payment documents between field offices and the country office.
• Support audits, asset spot checks, and physical verification exercises when required.
• Carry out other finance-related duties as assigned by the Finance Officer, Accountant, or Finance Manager.

Required Skills and Competencies

• Good understanding of basic accounting and financial control principles.
• Strong proficiency in Microsoft Excel and other office productivity tools.
• Ability to manage multiple tasks, meet deadlines, and work with attention to detail.
• Good analytical, reporting, and documentation skills.
• Strong interpersonal and communication skills for working with diverse teams.
• High level of integrity and ability to handle confidential financial information responsibly.
• Willingness to learn, take initiative, and work independently when required.

Qualifications and Experience

Essential

• Bachelor’s degree or Higher National Diploma (HND) in Accounting, Finance, Business Administration, or a related field.
• At least one (1) year post-graduation experience in a finance or accounts role, including a minimum of six months in a support function.

Desirable

• Previous experience working with an international non-governmental organization (INGO).
• Familiarity with accounting or financial management software.
• Knowledge of donor-funded project financial requirements.

Why This Role Is Important

This role supports financial accountability across malaria control programs that directly impact public health outcomes. By ensuring accurate records and timely payments, the Finance Assistant helps protect organizational resources and supports effective program implementation. The position contributes to transparency, donor confidence, and the overall success of malaria interventions.

Benefits of Applying

• Opportunity to gain hands-on finance experience within a reputable international NGO.
• Exposure to donor-funded public health and humanitarian programs.
• Professional development in NGO financial systems and compliance standards.
• Meaningful work that contributes to malaria prevention and control efforts.

Salary Expectations

Competitive, in line with experience and organizational standards.

About the Organization

Malaria Consortium is an international nonprofit organization dedicated to preventing and treating malaria and other communicable diseases among vulnerable populations. In Nigeria, the organization works closely with government institutions and partners to strengthen malaria control and elimination efforts. Its programs focus on evidence-based interventions, strong partnerships, and capacity building within health systems. Malaria Consortium is widely recognized for its technical expertise, accountability, and commitment to improving public health outcomes.

Location, Deadline & How to Apply

• Location: Bauchi State, Nigeria
• Application Deadline: Not specified
• How to Apply: Interested and qualified candidates should apply through Malaria Consortium’s official vacancies portal.

Tips for Applicants

• Emphasize experience with financial documentation, filing, and payment processing.
• Highlight Excel skills and attention to detail.
• Demonstrate understanding of NGO financial procedures and donor compliance.
• Showcase reliability, integrity, and willingness to learn in a team environment.

This role is ideal for finance professionals seeking to build a career in humanitarian and public health finance.