Finance And Administration Officer at WOCHAD Initiative

Ebonyi

FINANCE AND ADMINISTRATION OFFICER

The Opportunity: Securing Resources for Human Impact

In the field of humanitarian and development work, efficient and transparent resource management is the backbone of successful program delivery. This role is crucial, as the Finance and Administration Officer acts as the institutional steward, ensuring every Naira is tracked, accounted for, and aligned with donor and statutory requirements. By maintaining impeccable financial integrity and providing essential administrative support, the officer directly guarantees the continuity and compliance of our life-saving health and nutrition interventions, translating financial health into community welfare and trust.

Job Summary

WOCHAD is recruiting an organized and highly reliable Finance and Administration Officer to manage the comprehensive financial, accounting, and administrative functions of our key nutrition project. This contract position is vital for maintaining fiscal accuracy, ensuring regulatory compliance, and providing the logistical foundation that enables our program teams to deliver impactful services effectively in Abakaliki, Ebonyi State.

What Skills Are Needed: Core Competencies

Competency Description
Financial Literacy Strong foundational knowledge of accounting principles, ledger management, and financial reporting standards.
Compliance Focus Familiarity with complex donor financial rules (e.g., USAID, FCDO) and adherence to organizational policies.
Attention to Detail Exceptional accuracy in record-keeping, reconciliation, and managing detailed administrative documentation.
Organizational Skills Proven ability to manage multiple administrative tasks, inventory, and procurement processes simultaneously.

Key Responsibilities and Deliverables

The responsibilities are split across two critical areas, requiring a blend of financial expertise and administrative efficiency.

A. Financial Management

  • Operational Finance: Oversee and execute the daily financial transactions of the nutrition project, strictly following internal controls and donor guidelines.
  • Record Keeping: Prepare, process, and accurately maintain comprehensive financial records, including cashbooks, general ledgers, payment vouchers, and all relevant supporting documentation.
  • Expenditure Control: Manage timely payment processing for staff advances, retirement settlements, and vendor invoices, ensuring proper authorization and necessary supporting evidence.
  • Budget Support: Assist in the preparation of project budgets, monitor expenditure against forecasts, and provide regular, accurate budget tracking reports to management.
  • Compliance & Audit: Perform monthly bank and cash reconciliations, maintain meticulous filing systems, and actively support both internal and external audits, including providing timely responses to all financial queries.
  • Value-for-Money: Uphold and champion value-for-money principles throughout all financial transactions and procurement actions.

B. Administration and Logistics

  • Staff Support: Coordinate essential administrative and logistical services for project personnel, including travel arrangements, meeting logistics, and workshop preparation.
  • Assets and Inventory: Maintain up-to-date and accurate asset registers and manage the inventory of office supplies, ensuring efficient stock control and replenishment.
  • Procurement: Assist in local procurement processes for goods and services, ensuring full adherence to WOCHAD’s internal policies and specific donor procurement regulations.
  • HR Support: Maintain organized personnel files, manage staff attendance records, and ensure administrative documentation is current and accessible.
  • External Liaison: Serve as a key administrative link with local government bodies, external vendors, and service providers.

Professional Qualifications and Experience

Education

  • A Bachelor’s Degree or Higher National Diploma (HND) in Accounting, Finance, Business Administration, or an equivalent financially-focused field.

Experience

  • A minimum of 3–5 years of demonstrable experience managing finance and administration functions, ideally within donor-funded public health, nutrition, or development projects.
  • Solid practical understanding of accounting software packages (e.g., QuickBooks, Sage) and advanced proficiency in Microsoft Excel for financial analysis and reporting.
  • Demonstrated knowledge of and experience with basic accounting principles and financial reporting requirements.

Desirable Attributes

  • Previous experience or strong familiarity with the specific financial compliance requirements of major institutional donors (e.g., USAID, UNICEF, EU, FCDO).
  • Exceptional organizational skills, a strong personal ethic of integrity, and an uncompromising commitment to data accuracy.
  • The capability to take initiative and function effectively both independently and as a valued member of a multi-disciplinary program team.

Benefits of Applying

Joining WOCHAD offers a fulfilling career path with tangible rewards:

  • Contractual Stability: An initial contract position offering professional structure and experience in the NGO sector.
  • Purpose-Driven Work: The opportunity to deploy your specialized financial skills to support vital, community-level health and livelihood programs.
  • Professional Exposure: Gaining invaluable experience working within complex donor regulatory frameworks.
  • Salary: Compensation is competitive and will be determined based on the successful candidate’s proven experience and relevant qualifications.

About the Organization (WOCHAD)

WOCHAD is a dynamic, community-focused non-profit organization dedicated to enhancing the resilience of poor, marginalized, and disadvantaged populations across Benue and Ebonyi States. Since our formal registration in 2007, we have specialized in a multi-sectoral approach to community livelihood improvement, encompassing vital areas such as WASH (Water, Sanitation, and Hygiene), sustainable agriculture, maternal and child health, and economic empowerment initiatives. We actively champion human rights, gender equality, and youth skilling, operating with a deep commitment to addressing systemic disadvantages faced by orphans, widows, the elderly, and displaced persons.

Application Details

Detail Information
Location Abakaliki, Ebonyi State, Nigeria
Employment Type Contract
Salary Expectation Competitive
Application Deadline 16th December, 2025

Application Process

Interested and qualified candidates should prepare the following documents:

  1. Cover Letter: Clearly stating the position applied for (Finance and Administration Officer – Nutrition Project) and highlighting relevant financial and administrative experience.
  2. Current Curriculum Vitae (CV): Maximum of three (3) pages, including contact details for at least two (2) professional referees.

Please submit your complete application package via email to: [email protected]

Subject Line Requirement: You must use the following exact subject line for your email: Application for Finance and Administration Officer – Nutrition Project (Ebonyi State).

Tips for Applicants

  1. Quantify Financial Experience: In your CV, briefly mention the size of the budgets or number of staff payments you have previously managed to provide scale to your experience.
  2. Name-Drop Donor Compliance: If you have experience with specific donor rules (e.g., USAID), ensure you explicitly mention this in your cover letter as it is a major advantage.
  3. Highlight Software Proficiency: Clearly list any accounting software you are proficient in (e.g., QuickBooks, Sage) in the experience section of your CV.