Finance & Admin Associate – MSH (Ebonyi)

Behind every successful public health initiative is a foundation of operational excellence and financial integrity. Management Sciences for Health (MSH) is seeking a meticulous and highly organized Finance & Admin Associate to join our Ebonyi team. In this role, you will be the operational backbone of the state office, ensuring that our financial systems are transparent, our logistics are seamless, and our administrative processes enable our technical teams to focus on what matters most: saving lives and strengthening health systems.

Job Summary

The Finance & Admin Associate provides critical accounting, administrative, and logistical support to the MSH Ebonyi State Office. You will manage the day-to-day financial transactions and administrative workflows, ensuring that every dollar is accounted for and every project activity is supported by flawless planning. Working closely with the Finance Officer, you will uphold the highest standards of compliance with MSH policies, donor regulations, and Nigerian statutory requirements.

Key Responsibilities

Financial Stewardship & Accounting

• Manage the end-to-end payment process, including preparing vouchers and schedules for vendors, consultants, and project participants.
• Ensure all financial transactions are accurately coded and posted into QuickBooks in a timely manner.
• Oversee state-level tax compliance and the fulfillment of other statutory obligations on behalf of the organization.
• Maintain rigorous project activity tracking logs and lead the preparation of monthly, quarterly, and year-end financial reports.
• Lead the reconciliation of vendor accounts and ensure that all outstanding payments are resolved promptly.

Office Administration & Asset Management

• Oversee the daily operations of the Ebonyi office, including workspace preparation for new staff and general facility maintenance.
• Take full ownership of inventory and asset management, ensuring all equipment is tracked, tagged, and maintained.
• Monitor and control the consumption of office resources (utilities, fuel, and communication) to ensure cost-efficiency.
• Maintain a professional and secure filing system for all administrative, legal, and financial documentation.

Logistics & Activity Coordination

• Facilitate the logistical needs for field activities, workshops, and official functions, including hotel reservations and catering services.
• Coordinate the “Activity Profile” workflow, ensuring that all equipment and materials required for technical outreaches are ready and deployed.
• Support the procurement unit in sourcing local vendors and managing the dispatch of goods, including the preparation of waybills and packing lists.
• Manage office calendars and conference room bookings to ensure efficient use of space and resources.

Qualifications & Requirements

• Academic Credentials: A Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related field.
• Professional Experience: 2–4 years of hands-on experience in accounting and office administration.
• Technical Mastery: Advanced proficiency in QuickBooks and Microsoft Excel is essential for success in this role.
• NGO Context: Proven experience working within large, complex organizations; familiarity with international NGO (iNGO) donor guidelines is highly preferred.
• Core Competencies: A deep understanding of double-entry accounting, financial reconciliation, and internal control systems.
• Soft Skills: Exceptional attention to detail, strong communication skills, and the ability to work effectively under pressure.

Why This Role is Important

In Ebonyi, MSH is implementing vital programs that require constant movement and financial transparency. As the Finance & Admin Associate, you are the guardian of the project’s resources. Your accuracy ensures that the organization maintains its reputation for integrity with donors and partners, while your logistical support ensures that our field teams have everything they need to deliver health services to those who need them most.

Benefits of Applying

• Systems Expertise: Master the high-level financial and administrative systems used by a global leader in health system strengthening.
• Operational Leadership: Take a proactive role in managing the logistical engine of a state-level humanitarian office.
• Professional Growth: Benefit from MSH’s commitment to employee development and a culture of continuous learning.
• Impactful Work: See your organizational and financial skills directly translate into better health outcomes for the people of Ebonyi.

Position Details

• Location: Ebonyi State, Nigeria
• Job Type: Full-Time
• Application Deadline: January 31, 2026

About the Organization

Management Sciences for Health (MSH) is a global health nonprofit that has spent over four decades help leaders and communities build stronger health systems. Since 1971, MSH has worked in over 150 countries to close the gap between knowledge and action in public health. Our mission is to save lives and improve health by ensuring that local leaders have the tools and systems they need to thrive.

Method of Application

Qualified candidates are invited to apply through the MSH Workday portal: Apply via the MSH Career Portal

Tips for Applicants

1. Highlight Your QuickBooks Proficiency: This is a core technical requirement. Be specific about your experience with posting, reconciliation, and reporting within the software.
2. Focus on Multi-tasking: This role requires balancing finance with administrative logistics. In your CV, provide examples of how you have successfully managed these dual responsibilities in the past.
3. Showcase Compliance Knowledge: Demonstrate your familiarity with Nigerian tax laws (WHT, VAT) and how you have ensured compliance in previous roles.