Call for Bids: Framework Agreement for Hospitality & Conference Services in Maiduguri at CODERHI

In the humanitarian and development landscape of Borno State, the spaces where we meet, train, and collaborate are the staging grounds for real-world impact. Providing a safe, professional, and conducive environment for health workers, community leaders, and international partners is essential to the success of our reproductive health initiatives. By partnering with CODERHI, hospitality providers become key enablers of the vital conversations and capacity-building sessions that drive social change across Northeast Nigeria.

Job Summary

The Community Development and Reproductive Health Initiative (CODERHI) is seeking to establish a one-year Framework Agreement (FWA) with premium hospitality vendors in Maiduguri. The objective of this agreement is to secure reliable, high-quality accommodation and conferencing facilities to support our diverse portfolio of meetings, technical workshops, and official missions. Selected vendors will be the preferred partners for our organizational events, ensuring consistent service delivery for our staff and stakeholders.

Why This Service is Important

Maiduguri serves as the central hub for our regional operations, hosting frequent strategic summits and intensive training for youth and women’s advocates. A high-standard hospitality partner ensures that our teams can focus entirely on their mission objectives in a secure and well-equipped setting. Quality catering and professional conference management directly impact the productivity and well-being of those working on the frontlines of community development.

Scope of Work & Key Responsibilities

Selected hospitality partners will be expected to provide the following on-demand services:

• Accommodation: Providing secure and comfortable lodging for CODERHI personnel, consultants, and visiting partners.
• Conference Facilities: Offering modern, well-ventilated meeting rooms equipped with necessary audiovisual tools and reliable internet connectivity.
• Catering Services: Delivering high-quality refreshments, lunch, and dinner services tailored to the requirements of various workshop formats.
• Event Support: Providing dedicated on-site staff to assist with the logistical setup and smooth execution of scheduled programs.
• Safety & Security: Maintaining rigorous security protocols to ensure the safety of all guests and participants within the premises.

Eligibility & Vendor Requirements

Qualified vendors must demonstrate excellence in the following areas:

• Corporate Compliance: Valid business registration, tax certificates, and relevant hospitality industry licenses.
• Facility Standards: Proof of high-quality rooms, hygienic kitchen facilities, and functional, tech-ready conference halls.
• Operational Track Record: Documented experience in hosting events for NGOs, UN agencies, or government bodies.
• Financial Value: Competitive and transparent pricing models that reflect value for money for humanitarian funding.
• Administrative Reliability: The ability to provide prompt invoicing, clear booking confirmations, and professional communication.

Benefits of Partnering with CODERHI

• Preferred Vendor Status: Gain a steady stream of business as a primary location for our recurring organizational events.
• Long-term Agreement: The security of a one-year contract with the possibility of extension based on performance.
• Contribution to Development: Play a supporting role in the advancement of sexual and reproductive health rights in Northeast Nigeria.

Rate Expectations

Competitive Industry Rates (Proposals will be evaluated based on the balance of facility quality, security infrastructure, and financial competitiveness).

About the Organization

Established in 1999 and based in Maiduguri, the Community Development and Reproductive Health Initiative (CODERHI) is a locally-led, non-profit organization dedicated to improving health and social outcomes in Nigeria. We work at the intersection of sexual health advocacy and community empowerment, using participatory planning to uplift vulnerable populations—specifically women and youth. As a non-partisan and non-religious entity, we pride ourselves on building inclusive environments where every community member can thrive through collaboration and shared knowledge.

Submission & Application Details

• Location: Maiduguri, Borno State
• Application Deadline: January 28, 2026
• Reference Number: CODERHI/HOTELMAIDUGURI/FWA/2026

How to Submit Bids: Bids must be submitted in a sealed envelope clearly marked with the reference number.

1. Digital Submission: Email your comprehensive bid to [email protected].
2. Physical Submission: Suite 5&6, Vamulmu Plaza, Opposite Command Guest House, Maimalari Cantonment, Along Bolori Road, Maiduguri, Borno State.

Late submissions will not be considered. CODERHI reserves the right to conduct physical inspections of facilities as part of the due diligence process.

Tips for Applicants

1. Highlight Security: In the Maiduguri context, detailed information about your perimeter security and guest safety measures is highly valued.
2. Visual Evidence: Including a short profile with photos of your conference halls and standard rooms can significantly strengthen your technical evaluation.
3. Menu Diversity: Showcasing a variety of catering options (including local and continental choices) demonstrates your ability to host diverse participant groups.