Archivist – ALIMA Nigeria

Uncategorized

In the complex landscape of humanitarian aid, information is a vital asset. By ensuring that every contract, medical invoice, and procurement record is meticulously preserved, our Archivists provide the structural integrity needed to remain transparent and efficient. In a context like Borno State, your work directly supports the speed and accountability of life-saving medical interventions, turning chaotic data into a roadmap for successful project delivery.

Location: Maiduguri, Borno State, Nigeria

Position Type: Full-Time

Application Deadline: January 27, 2026

Sector: NGO / Humanitarian Medicine

Job Summary

The Archivist serves as the custodian of organizational memory for the Maiduguri mission. You will be responsible for the end-to-end management of physical and digital records across the HR, Finance, and Logistics departments. By implementing rigorous filing protocols and digital transformation strategies, you will ensure that the organization remains audit-ready and that critical operational data is accessible to decision-makers at a moment’s notice.

Key Responsibilities

1. Multi-Departmental Record Management (HR, Admin & Finance)

  • System Architecture: Design and oversee sophisticated physical and digital filing frameworks for personnel records, legal contracts, and financial ledgers.
  • Digital Transformation: Execute high-volume scanning operations, ensuring digital copies are categorized by position, location, and unique identifiers (such as Balzac codes).
  • Access Control: Facilitate the rapid retrieval of sensitive data for internal stakeholders while maintaining strict confidentiality and security protocols.
  • Compliance & Audit Prep: Lead the preparation of documentation for internal and external audits, ensuring every transaction is backed by a verifiable trail.
  • Lifecycle Management: Monitor the inventory of archived materials and manage the secure disposal of obsolete records in line with ALIMA’s retention policies.

2. Logistics & Supply Chain Support

  • Operational Archiving: Maintain a comprehensive history of supply chain activities, including Purchase Orders, Quotations, and Delivery Notes dating back to January 2024.
  • Cloud Integration: Manage the organization’s digital drives, ensuring logical folder structures and standardized labeling for all logistics assets.
  • Asset Oversight: Collaborate with the ICT and Logistics teams to ensure project asset registers and inventory logs are accurately documented and archived.
  • Procurement Assistance: Support the preparation of RFQs and GRNs, helping to track supplier performance and update market survey databases.

3. Reporting & Coordination

  • Stakeholder Liaison: Act as the primary bridge between Finance, HR, and Pharmacy teams to verify documentation and smooth out workflow bottlenecks.
  • Performance Tracking: Provide weekly and monthly progress reports detailing completed archiving milestones and ongoing digitization projects.

Essential Qualifications & Skills

  • Educational Background: A Bachelor’s Degree or HND in Information Management, Library Science, Administration, or a related field.
  • Professional Experience: At least 2 years of experience in administrative archiving or records management, preferably within the NGO sector.
  • Technical Proficiency: Strong command of digital archiving tools, cloud storage management (Google Drive/SharePoint), and advanced document scanning software.
  • Detail Orientation: An uncompromising eye for accuracy in data entry and file labeling.
  • Organizational Prowess: Ability to categorize vast amounts of disparate information into a logical, searchable system.
  • Discretion: Proven ability to handle highly sensitive personnel and financial data with the utmost confidentiality.

Why This Role Matters

Every box of medicine delivered and every health worker hired generates a trail of paperwork. Without a skilled Archivist, these vital details can be lost, leading to logistical delays or financial discrepancies. By taking on this role, you become the “anchor” of the Maiduguri office, ensuring that the organization operates with the transparency and efficiency required to save lives in Borno State.

Benefits & Compensation

  • Salary: Competitive (Based on NGO scales and candidate experience).
  • Growth: Opportunity to work with an international medical team and gain experience in complex humanitarian logistics.
  • Impact: Direct contribution to one of the most respected medical NGOs operating in West Africa.

About ALIMA

The Alliance for International Medical Action (ALIMA) is a humanitarian organization that excels by putting the patient first and fostering local partnerships. Born in 2009 during a critical malnutrition crisis in Niger, ALIMA was founded on the belief that high-quality medical care should be accessible even in the most challenging environments. Today, we work alongside local doctors and nurses to provide innovative medical solutions for malnutrition, maternal health, and infectious diseases. Our mission is to transform humanitarian medicine by combining local expertise with international resources.

Applicant Tips

  1. Showcase Your Systems: In your application, don’t just say you can “file.” Explain the specific naming conventions or digital structures you have implemented in the past.
  2. Highlight NGO Knowledge: If you are familiar with Balzac codes or humanitarian procurement standards (like RFQ/PO workflows), make sure this is prominent in your CV.
  3. Accuracy Over Speed: Emphasize your commitment to error-free data entry; for an Archivist, a mislabeled file is as good as a lost file.

How to Apply

Interested candidates who meet the requirements should submit their application via the official ALIMA recruitment portal: ALIMA Application Form.

Application Deadline: January 27, 2026