Vacancy: Secretary At Medecins Sans Frontieres

Sokoto

MEDECINS SANS FRONTIERES

VACANCY ANNOUNCEMENT – SECRETARY

Médecins Sans Frontières-Holland in Nigeria Limited by Guarantee is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Médecins Sans Frontières-Holland and the Federal Government of Nigeria facilitates this. MSF-OCA employees are guided by a Code of Conduct, which aims to strengthen and support ethical cultures throughout MSF-OCA, based on the core values that guide our medical humanitarian mission.

We are looking for one (1) SECRETARY position in our Noma project.

Job title: SECRETARY
Duty Station: Sokoto
Job Type: Definite Contract (1 Year with Possibility of Extension)
Publication Date: 3 February 2026
Deadline for Applications: 12 February 2026 (5:00 PM)

Main objective and responsibility of the position

Perform secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.

General Accountabilities:

  • Write and/or check official letters, reports and other documents related to the Mission.
  • Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
  • Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
  • Take and prepare minutes of meetings.
  • Manage all incoming/outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
  • Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
  • Manage office stationery supply and place orders on time to avoid running out of stock.
  • Supervise the printing of copies and binding of documents.
  • If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition.
  • Inform supervisors in the case of any incident / problem.
  • Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.

Context Specific Accountabilities:

  • Responsible for filing and scanning of HR related documents and ensuring proper hard-copy and soft copy filing as per the system in place.
  • Support the project HR team in administrative tasks (recruitment, correspondence, translating. etc.).
  • Responsible for stationary, coffee break, and cleaning material stock monitoring, follow up, monthly inventory, distributing and preparing for three months order.
  • Prepare IMS kitchen shopping lists and monitor consumption with the cooks, follow up all the administrative and documentation requirements for food pot advances and clearance.
  • Support in any other secretarial tasks requested by line manager.

REQUIREMENTS (QUALIFICATIONS):

  • Education: Secondary education and secretarial related studies.
  • Experience: Desirable working experience of two years in similar jobs.
  • Languages: Local language essential. Mission (English) and Hausa language desirable.
  • Knowledge: Essential computer literacy (word, excel and internet).
  • Competencies: Results, Teamwork, Flexibility, Commitment, Service, Cultural.

APPLICATION PROCESS:

Please use this link: Go to SECRETARY to complete your application. To complete your application, please email your Cover Letter, latest Curriculum Vitae (CV) and photocopies of only necessary credentials as one document with telephone contact details (daytime) to [email protected] with the subject of the email – Secretary. Lastly, only one online application form should be submitted as multiple submissions will not be considered.

Notes:

  1. The deadline for the position is $12^{th}$ February 2026 (5:00 PM).
  2. Only shortlisted candidates would be contacted. If you do not hear from us within a month, please assume your application has not been successful on this occasion.
  3. No Transportation and/or Allowance will be provided during the recruitment process.
  4. Any document sent to MSF-OCA (CV, cover letter, copies of diploma etc.) will not be returned.
  5. No accommodation will be provided upon resuming to the job location if selected.
  6. By submitting your application, you consent to Médecins Sans Frontières (MSF) using your personal data only for purposes related to the recruitment process. The information collected is necessary to assess and validate the application to select the most suitable candidate. Your data will be treated confidentially and destroyed after 12 months. Only MSF staff directly involved in the recruitment process have access to your data. MSF does not sell or share your data with third parties under any circumstances.

MSF is an equal opportunities employer and promotes diversity within the organization. Qualified Female Candidates are encouraged to apply.