Finance & Admin Associate

Behind every life-saving medical intervention is a robust and transparent operational system. At Management Sciences for Health (MSH), we believe that financial integrity and administrative efficiency are the backbones of sustainable health impact. We are seeking a meticulous Finance & Admin Associate to join our Kaduna team—a professional who understands that precision in accounting and excellence in logistics are what allow our frontline health experts to focus on saving lives.

Job Summary

The Finance & Admin Associate provides comprehensive financial, administrative, and logistical support to the MSH Kaduna State Office. You will be the operational heartbeat of the office, ensuring that every transaction is accurately recorded in QuickBooks, every vendor is paid on time, and every project activity is supported by seamless logistical planning in strict accordance with donor and organizational policies.

Key Responsibilities

Financial Management & Compliance

• Prepare accurate payment vouchers and schedules for vendors, consultants, and project participants.
• Manage the timely posting of all financial transactions into QuickBooks, ensuring every entry is properly coded and documented.
• Oversee state-level statutory obligations, ensuring tax payments and other government requirements are settled accurately and on schedule.
• Maintain a rigorous project activity tracking log and lead the preparation of monthly financial reports for the senior management team.
• Support month-end and year-end closing activities, ensuring full compliance with MSH internal control systems and donor guidelines.

Office Administration & Operations

• Manage the Kaduna office environment, including inventory control, asset management, and workspace preparation for new team members.
• Coordinate the “Activity Profile” process, ensuring all materials, equipment, and catering services required for field activities are organized and ready.
• Control the consumption of office utilities and project resources (fuel, electricity, etc.) to ensure cost-effectiveness and zero waste.
• Maintain an impeccable digital and physical filing system for all administrative and accounting records.

Logistics & Procurement Support

• Coordinate hotel reservations and travel logistics for staff, consultants, and project participants visiting the state.
• Support the procurement unit in engaging local vendors and managing the dispatch of goods, ensuring waybills and packing lists are accurately prepared.
• Manage conference room bookings and provide high-level logistical support for workshops, seminars, and official functions.

Qualifications & Requirements

• Academic Foundation: A Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Professional Experience: 2–4 years of hands-on experience in accounting and office administration. Familiarity with the operational standards of international NGOs is highly preferred.
• Technical Skills: Advanced proficiency in QuickBooks and Microsoft Excel is mandatory.
• Accounting Knowledge: A solid grasp of core accounting principles, including double-entry bookkeeping, tax compliance, and financial reconciliation.
• Soft Skills: Exceptional organizational ability, sharp attention to detail, and a high level of personal integrity.
• Operational Drive: Ability to handle multiple tasks simultaneously while adhering to strict deadlines and internal control protocols.

Why This Role is Important

In Kaduna, MSH is implementing complex health programs that require constant movement, procurement, and financial transparency. As the Finance & Admin Associate, you ensure that the “engine” of the program never stalls. Your work ensures that vendors are happy, assets are protected, and every dollar spent is accounted for, maintaining the trust of our donors and the effectiveness of our programs.

Benefits of Applying

• Financial Mastery: Gain experience in the high-standard financial systems used by top-tier international NGOs.
• Operational Leadership: Take ownership of a state office’s administrative ecosystem.
• Career Growth: Join a global organization that values professional development and offers a clear path for advancement in finance and operations.
• Mission-Aligned Work: Know that your organizational skills are directly supporting the health and wellness of communities across Kaduna.

Position Details

• Location: Kaduna State, Nigeria
• Job Type: Full-Time
• Application Deadline: January 31, 2026

About the Organization

Management Sciences for Health (MSH) is a global health nonprofit that has spent over 40 years strengthening health systems in developing nations. Since 1971, we have worked in over 150 countries to close the gap between public health knowledge and action. Our mission is to save lives and improve health by helping local leaders and communities build stronger, more resilient health systems.

Method of Application

Qualified candidates should submit their application through the MSH Workday portal: Apply via the MSH Career Portal

Tips for Applicants

1. QuickBooks is Non-Negotiable: MSH relies heavily on QuickBooks. If you have specific certifications or years of experience using this software for NGO accounting, make it the highlight of your CV.
2. Focus on Compliance: In your interview or cover letter, emphasize your experience with “internal controls.” Show that you understand why policies exist, not just how to follow them.
3. Be an All-Rounder: This role is 50% Finance and 50% Admin. Demonstrate that you are just as comfortable reconciling a bank statement as you are coordinating a 50-person hotel booking.