Office Assistant (Secretary) – House of Gold Foundation Recruitment

In the humanitarian sector, the strength of an organization’s impact often depends on the efficiency of its internal operations. By providing vital administrative support, this role ensures that our field teams and program managers can focus entirely on delivering life-changing interventions for those in need. Joining our team means becoming a crucial link in a chain of empowerment that supports the most vulnerable members of our society.

Why This Role Matters

The Office Assistant (Secretary) acts as the central coordinator for our Abuja headquarters, ensuring that every communication, document, and schedule aligns with our mission of service. By maintaining a seamless administrative environment, you directly contribute to the agility and transparency of our programs, helping us reach more widows and orphans with greater efficiency.

Job Summary

The successful candidate will serve as the primary administrative anchor for the House of Gold Foundation, overseeing daily office operations and high-level clerical support. Your contribution will involve streamlining internal workflows, managing essential documentation, and ensuring that our professional correspondence reflects the integrity and dedication of our organization.

Core Responsibilities

• Operational Management: Oversee all front-of-house activities, including managing incoming inquiries via telephone and email, and ensuring a welcoming professional environment for visitors and partners.
• Documentation & Reporting: Draft and refine official documents, including project proposals, grant applications, and compliance reports to support our fundraising and legal standing.
• Secretarial Support: Coordinate executive calendars, organize high-priority meetings, document comprehensive minutes, and track the progress of actionable items.
• Resource Coordination: Maintain meticulous digital and physical filing systems, ensuring that sensitive data is archived securely and is easily accessible for audits or program reviews.
• Logistics & HR Assistance: Facilitate travel arrangements for staff, assist in the onboarding process for new team members, and manage basic inventory and procurement records.
• Digital Excellence: Master the organization of shared cloud platforms (Google Drive/OneDrive) to maintain version control and collaborative efficiency across the team.

Essential Qualifications & Skills

• Education: A minimum of a National Diploma or Degree in Business Administration, Secretarial Studies, or a related social science field.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and experience managing collaborative cloud-based tools.
• Communication: Exceptional written and verbal communication skills, with a specific ability to draft formal letters and professional proposals.
• Organization: Proven ability to multitask in a fast-paced NGO environment while maintaining a high level of attention to detail.
• Interpersonal Skills: A compassionate and professional demeanor, suitable for engaging with donors, government officials, and the vulnerable populations we serve.

Benefits & Compensation

• Salary: N100,000 – N120,000 per month (Commensurate with experience).
• Impact: The opportunity to work within a purpose-driven environment where your daily tasks directly facilitate humanitarian aid.
• Growth: Exposure to the non-profit sector, grant writing processes, and NGO compliance standards.

About the House of Gold Foundation

The House of Gold Foundation is a dedicated non-governmental organization committed to restoring hope and dignity to the most overlooked segments of our community. We focus on the holistic empowerment of widows, orphans, and children in precarious situations, providing them with the tools and resources necessary for self-sufficiency. Our work is built on the belief that every individual deserves a foundation of support to thrive despite their circumstances. By integrating education, advocacy, and direct support, we strive to build a future where vulnerability is met with immediate, effective action.

Application Details

• Location: Abuja (FCT), Nigeria
• Employment Type: Full-time
• Application Deadline: January 5th, 2026

How to Apply: Qualified professionals are invited to submit a tailored Curriculum Vitae (CV) to [email protected]. Please ensure the subject line of your email reads “Office Assistant (Secretary)” to ensure your application is processed correctly.

Tips for Applicants

To stand out, ensure your CV highlights specific instances where you improved an office process or supported a project under tight deadlines. Since this role involves proposal drafting, pay extra attention to the grammar and formatting of your application—treat your introductory email as a sample of your professional writing capability.