Administrative Officer at ECOWAS – Abuja, Nigeria

Organization: Economic Community of West African States (ECOWAS)
Office: Office of the Auditor General of ECOWAS Institutions (OAG)
Division: Internal Services
Position: Administrative Officer
Job Code: 20003780
Grade: P3/P4
Location: Abuja, Nigeria
Employment Type: Permanent
Annual Salary: P3/1 – UA 40,696.78 (USD 52,648.78)
Age Requirement: Below 45 years (not applicable to internal candidates)
Application Deadline: 5/November/2026

About the Organization

The Office of the Auditor General of ECOWAS Institutions (OAG) is an independent assurance office that supports ECOWAS governance bodies in promoting accountability, good corporate governance, and value for money across Community institutions, specialized agencies, and offices.

About the Role

The Administrative Officer will coordinate the administrative, facility management, procurement, and protocol functions of the OAG. Working under the supervision of the Principal Officer, Internal Services, the successful candidate will help ensure that office operations comply with ECOWAS regulations, policies, and procedures.

The role also involves supervising administrative support personnel and ensuring the efficient delivery of internal services.

Key Responsibilities

• Coordinate daily administrative operations, including travel, secretarial services, document management, procurement, office supplies, fleet management, and protocol.
• Provide administrative support to service providers, business partners, and organizational collaborators.
• Assist in developing procedures and practices that improve operational efficiency.
• Coordinate procurement and contracting activities, including procurement planning, tender management, contract administration, and materials management.
• Oversee office facilities, equipment, workspace, and information retrieval systems.
• Identify operational needs and support the implementation of effective administrative procedures.
• Provide staff with information and guidance on administrative processes and office practices.
• Offer technical and logistical support for meetings, events, and other organizational activities.
• Coordinate and review the work of subordinate staff and contribute to performance appraisals.
• Recommend training and professional development opportunities for team members.
• Perform other duties assigned by the supervisor.

Qualifications and Experience

Applicants must possess:

• A minimum of a Bachelor’s degree or equivalent from an accredited university in Business Administration, Management, Social Sciences, or a related discipline.
• At least five years of progressively responsible professional experience in administration, procurement, fleet management, logistics, supply chain management, or a related field.
• Relevant experience in an international or multicultural organization is highly desirable.
• Broad knowledge of administration, human resources, and information technology is an advantage.
• A master’s degree, postgraduate qualification, or professional certification in Management, Public Administration, or a related field is an added advantage.
• Practical experience using enterprise resource planning and document management software, such as SAP or ECM, is also an advantage.

Age Requirement

Applicants must be below 45 years of age. This requirement does not apply to internal candidates.

Required Skills and Competencies

The ideal candidate should demonstrate:

• Strong knowledge of administrative management, procurement, human resources, budgeting, reporting, and internal controls.
• Ability to interpret regulations, contractual provisions, and administrative policies.
• Strong planning, organizational, analytical, and problem-solving skills.
• Experience coordinating teams, reviewing staff performance, and identifying training needs.
• Knowledge of diplomatic protocol and liaison services in governmental or international organizations.
• Excellent written and verbal communication skills, including technical writing and editing.
• Proficiency in information and communication technology (ICT).
• Strong interpersonal, negotiation, conflict-management, and relationship-building skills.
• Ability to work effectively with multicultural teams and promote gender equality and inclusion.
• High standards of integrity, accountability, professionalism, and transparency.
• Ability to manage competing priorities, monitor performance, and meet deadlines.
• Knowledge of ECOWAS institutions, policies, procedures, mandate, and operational environment.

Language requirement: Fluency in written and spoken English, French, or Portuguese is required. Knowledge of an additional ECOWAS official language is an advantage.

Assessment Process

Qualified candidates may be required to complete a written exercise and participate in a competency-based interview.

How to Apply

Interested and qualified candidates should prepare the following documents:

1. Completed ECOWAS Job Application Form. (DOWNLOAD ECOWAS APPLICATION FORM HERE)
2. Curriculum Vitae (CV).
3. Cover letter.

Submit the documents as email attachments to:

Application Email: b67oagadminofficer@ecowas.int

Applicants should ensure that all required documents are attached before submitting their applications.

Important Information

• Appointment is subject to background checks, reference checks, and other administrative requirements.
• ECOWAS does not charge application, processing, training, interview, or testing fees.
• Applicants should be cautious of recruitment scams and should not provide bank account information as part of the recruitment process.
• ECOWAS promotes gender equality, diversity, integrity, and inclusion. Women, persons with disabilities, minority ethnic groups, indigenous populations, and other underrepresented groups are encouraged to apply.