Administrative Assistant at ECOWAS – Abuja, Nigeria

Organization: Economic Community of West African States (ECOWAS)
Department/Division: Internal Services Division
Job Title: Administrative Assistant
Job Code: 200003789
Grade: G4/G5/G6
Location: Abuja, Nigeria
Employment Type: Permanent
Annual Salary: G4/1 – UA 16,866.44 (USD 21,535.44)
Age Requirement: Below 35 years (not applicable to internal candidates)
Application Deadline: 5/November/2026

About the Opportunity

The Office of the Auditor General of ECOWAS Institutions (OAG) is seeking an Administrative Assistant to support its administrative, procurement, and protocol functions. The successful candidate will work under the direct supervision of the Administrative Officer to support effective office operations, budget monitoring, document management, procurement-related activities, and administrative reporting.

Key Responsibilities

• Assist in preparing and implementing work programmes and budgets.
• Monitor budget allocations, prepare reports, identify deviations, and recommend corrective measures.
• Support administrative planning, work scheduling, and resource allocation.
• Assist in preparing management reports, internal memos, circulars, and official letters.
• Coordinate office administration, including workspace, equipment, and information retrieval systems.
• Support procurement, contract administration, logistics, and administrative procedures.
• Provide guidance to staff on administrative processes and office procedures.
• Assist with reviewing incoming and outgoing documents and files.
• Scan, archive, and maintain administrative records for easy retrieval.
• Provide technical and logistical support for meetings and official activities.
• Perform other duties assigned by the supervisor.

Qualifications and Experience

Applicants must possess:

• A Brevet de Technicien Supérieur (BTS), Ordinary National Diploma (OND), or equivalent qualification in Business Administration, Public Administration, or a related field from a recognized institution.
• At least five years of experience in administrative services or related areas within an international public organization.
• Experience in contract management and/or contract administration.
• Broad knowledge of internationally recognized procurement standards and international procurement procedures.
• Knowledge of contract law and quantitative methods used to assess supplier capacity.

Age Requirement

Applicants must be below 35 years of age. This requirement does not apply to internal candidates.

Required Skills and Competencies

Suitable candidates should demonstrate:

• Strong organizational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in information and communication technology (ICT), including word processing, spreadsheets, and presentation software.
• Strong document management, record-keeping, and information-handling skills.
• Ability to prepare accurate reports and administrative correspondence.
• Good interpersonal, teamwork, multitasking, and client-service skills.
• Ability to identify problems, exercise sound judgment, and recommend improvements.
• Knowledge of diversity management, gender equality, and culturally appropriate workplace practices.
• Ability to work effectively with people from diverse cultural backgrounds.
• Knowledge of ECOWAS procedures, mandate, and institutional values.
• Fluency in at least one ECOWAS official language: English, French, or Portuguese. Knowledge of an additional official language is an advantage.

Assessment Process

Qualified candidates may be assessed through a written exercise and a competency-based interview.

How to Apply

Interested and qualified candidates should submit the following documents:

1. Completed ECOWAS Job Application Form. ( DOWNLOAD THE ECOWAS APPLICATION FORM HERE)
2. Curriculum Vitae (CV).
3. Cover letter.

Send the documents as email attachments to:

Application Email: b67oagadminasst@ecowas.int

Applicants should ensure that all required documents are attached before submitting their applications.

Important Information

• The position is subject to local recruitment under Article 9.3 of the revised 2021 ECOWAS Staff Regulations.
• Applicants must be ECOWAS citizens residing in the member state where the position is advertised.
• Locally recruited staff are not eligible for allowances or benefits reserved exclusively for internationally recruited staff.
• Appointment is subject to background checks, reference checks, and other administrative requirements.
• ECOWAS does not charge application, processing, training, interview, or testing fees. Applicants should not provide bank account information as part of a recruitment process.

ECOWAS promotes gender equality, diversity, integrity, and inclusion. Women, persons with disabilities, minority ethnic groups, indigenous populations, and other underrepresented groups are encouraged to apply.