Job Title: Programme Archiving and Documentation Officer
Location: Abuja
Job Type: Full time
Job Profile
- This role will focus on financial documentation and archiving financial documents.
- He / She will assist in the organisation, maintenance, and preparation of project financial records for both digital and physical archiving, ensuring that all relevant documents are properly stored.
Job Role
- Conduct daily follow-up on finance documents generated by project staff and HQ Accountants.
- Capture all Financial Documents for all transactions on the Project from the point of project initiation.
- Confirm, using the relevant checklist, that the generated document/s for each transaction type are complete and processed accordingly.
- Facilitate the indexing and cataloguing of each document to ensure completeness and readiness for archiving processes.
- Ensure the scanning of all indexed financial documents on the project into retrievable archiving media
- Preserve the archived documents in a manner conducive to immediate and future references.
- Share the archive documents with relevant units of the SFH finance unit on request.
- Transmit the project’s archived financial documents to the SFH Head Office central archive facility on a monthly basis and on request and in an acceptable format.
- Deliver the project’s hard copy financial documents to the SFH Warehouse – Otta and ensure storage is done in a conducive and document-friendly condition.
- Liaise with appropriate officers of the project to retrieve, deliver, and manage all generated financial documents on the project as and when required
- Ensure all documents are properly coded
Requirements
- Higher National Diploma or BSc in Accounting, Library Science, or a related field of study
- Minimum of 2 years of work experience (NYSC inclusive)
- Good IT skills and interest in applying digital technology to archiving.
- Genuine interest in history and in preserving records for posterity.
- Competence in administrative procedures and project management skills.
- Good communication skills to relate to and encourage a range of users.
- Attention to detail and accuracy.
- Logical approach to work of identification, and classification.
- Good written and oral communication skills
- Good presentation and interpersonal skills
- High sense of responsibility.
- Self-starter
- Planning and organisational abilities
Application Closing Date
Not Specified.
How to Apply
Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON