Office Manager at ECOWAS – Abuja, Nigeria

Organization: Economic Community of West African States (ECOWAS)
Office: Office of the Auditor General of ECOWAS Institutions (OAG)
Directorate: Programme Performance Audit
Job Code: 20003700
Grade: G5/G6/G7
Location: Abuja, Nigeria
Employment Type: Permanent
Annual Salary: G5/1 – UA 27,562.22 (USD 43,487.67)
Age Requirement: Below 35 years (not applicable to internal candidates)
Application Deadline: 5/11/2026

About the Organization

The Office of the Auditor General of ECOWAS Institutions (OAG) is an independent assurance office that supports ECOWAS governance bodies in promoting accountability, good corporate governance, and value for money across Community institutions, specialized agencies, and offices.

About the Role

The Office Manager will provide administrative and secretarial support to the Director of Programme Performance Audit, ensuring the smooth and efficient running of the office. Responsibilities include managing schedules, coordinating meetings, welcoming visitors, handling correspondence, and maintaining accurate records.

Key Responsibilities

• Manage the supervisor’s diary, appointments, and daily schedule.
• Welcome visitors, receive telephone calls, and direct enquiries appropriately.
• Organize meetings, book meeting rooms, and arrange office supplies.
• Draft, receive, and follow up on administrative correspondence.
• Maintain records of incoming and outgoing mail.
• Manage electronic filing and archiving using Enterprise Content Management (ECM) software.
• Track documents submitted for signatures and approvals.
• Assist colleagues with administrative and secretarial tasks.
• Support teamwork and contribute to the effective delivery of office services.
• Perform other duties assigned by the supervisor.

Qualifications and Experience

Applicants must possess:

• A Higher National Diploma (HND) or equivalent in Secretarial Studies, Business Administration, Public Administration, Office Management, or a related field from a recognized institution.
• At least six years of progressively responsible experience in administrative or secretarial services.
• Experience maintaining personnel and financial records, and supporting planning or implementation activities.
• Knowledge of administrative policies, procedures, and processes.
• Technical competence in electronic filing systems, correspondence procedures, and preparation of administrative documents and templates.
• Ability to exercise sound judgment and make reasonable decisions with limited supervision.

Professional certification in Office Administration or Administrative Management is an added advantage.

Age Requirement

Applicants must be below 35 years of age. This requirement does not apply to internal candidates.

Required Skills and Competencies

Suitable candidates should demonstrate:

• Excellent administrative, organizational, and time-management skills.
• Strong appointment scheduling, meeting coordination, and correspondence management abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Knowledge of electronic document management systems, including ECM, and other ECOLink software where applicable.
• Strong typing, proofreading, editing, and record-keeping skills.
• Ability to manage competing priorities and work effectively under pressure.
• Good communication, interpersonal, and teamwork skills.
• Ability to maintain confidentiality and handle documents accurately.
• Attention to detail and the ability to identify and correct errors.
• Knowledge of ECOWAS procedures, workplace practices, and institutional functions.
• Ability to interact professionally with people from diverse cultural and linguistic backgrounds.

Language requirement: Fluency in both oral and written communication in at least two ECOWAS official languages: English, French, and Portuguese. Knowledge of an additional official language is an advantage.

Assessment Process

Qualified candidates may be required to complete a written exercise and participate in a competency-based interview.

How to Apply

Interested and qualified candidates should submit the following documents:

1. Completed ECOWAS Job Application Form. (DOWNLOAD ECOWAS APPLICATION FORM HERE)
2. Curriculum Vitae (CV).
3. Cover letter.

Send the documents as email attachments to:

Application Email: b67offmanag@ecowas.int

Ensure that all required documents are attached before submitting your application.

Important Information

• The position is subject to local recruitment under Article 9.3 of the revised 2021 ECOWAS Staff Regulations.
• Applicants must be ECOWAS citizens residing in the member state where the position is advertised.
• Locally recruited staff are not eligible for allowances or benefits reserved exclusively for internationally recruited staff.
• Appointment is subject to background checks, reference checks, and other administrative requirements.
• ECOWAS does not charge application, processing, training, interview, or testing fees. Applicants should never provide bank account information as part of the recruitment process.
• ECOWAS promotes gender equality, diversity, integrity, and inclusion. Women, persons with disabilities, minority ethnic groups, indigenous populations, and other underrepresented groups are encouraged to apply.