Purpose
- The Fleet Administrator 1 assists the Vehicle Fleet Manager with Fleet related administrative task including but not limited to creating reports, archiving, ensuring accurate record keeping, updating fleet data base systems, and gathering statistics.
- S/he supervises registration/deregistration processes and obtains necessary licenses/permits to operate, deregister and dispose of Fleet assets with the support of Import/Export Colleagues.
Accountabilities & functional responsibilities
- Carry out administrative tasks related to the Fleet department
- Notify and ensure that field sites are sending relevant Fleet data monthly.
- Ensure data entry in the fleet program “Fleetwave”. (Fuel, Repairs, Vehicles, Stock)
- Report to Administration/Finance Departments on the private use of vehicles for expatriates on monthly basis.
- In coordination with the Vehicle Fleet Manager (VFM), organize and prepare monthly fleet KPI reports.
- Review fuel usage and report variances/discrepancies to superiors immediately
- Compile statistics and reports using available fleet data when requested
- Monitor and collects information from vehicle monitoring systems
- Ensure weekly hours/odometer readings are submitted from the field
- Follow up with departmental messages, and files all important messages related to Fleet according to the ICRC standard.
- Ensure proper filing and distribution of all fleet related documents.
- Ensure sale/donation/archive vehicle files of all ICRC assets are up to date.
- Create Requisition orders for workshop supplies and fuel as instructed
- Crosscheck and validates fuel invoices and delivery notes from suppliers
- Open the accident cases in the database and complete the file according to regulations
- In co-ordination with the Delegation’s Security Focal Point, assists with on-the-spot accident response and dealing with authorities/local insurance providers to obtain applicable documentation
- Collect all relevant information about possible damage caused by accidents and inform the supervisor immediately.
- Explain accidents reporting procedures to car users and assist them as needed.
Certifications / Education required
- Degree in transportation, logistics or proven relevant work history
- 2-3 years of experience in fleet management, logistics, administration or similar position
- Strong computer skills (Word/Excel mandatory, prior Fleet data-base systems an asset)
- Excellent knowledge of the geographically assigned environment
- Good knowledge of local insurance practices, national traffic laws/regulations and vehicle registration laws include; annual vehicle inspection requirements law by governments
- Good command of written and spoken English
- Driving license B manual gearbox required and C an asset.
- You must have a valid working permit to work in Nigeria.
Desired profile and skills:
- Strongly motivated by humanitarian work
- Able to work under pressure
What we offer
- Rewarding work in a humanitarian and multicultural environment.
- Competitive employment package with medical insurance and ICRC pension plan.
- In-house training opportunities for personal development.
- A full-time, fixed-term contract (1year – renewable).
- The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges.
Reports to (role): Vehicle Fleet Manager
People management responsibilities: No
Relationships:
- Internally, interacts with Fleet staff, Vehicle Fleet Manager, Fleet Asset Administrator 2 and the whole logistics department.
- Externally,interacts with customs and police authorities.
Method of Application
Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON