Human Resource Assistant at Alliance for International Medical Action (ALIMA)

Job Title: Human Resource Asssitant

Location: Abuja
Job type: Full-time

Mission and Main Activities

• Facilitating Staff Movement, Visa and Accomodation Books
• Support HR department in movement, visa and accommodation management. He/She;
• Follows-up visa obtention of visitors and expatriates at the immigration services;
• Is responsible for follow up in collaboration with Project Admin manager or HR Supervisors for the renewable for stay permitted for all the expatriate;
• Does all flight bookings of international and National flight for all staff;
• Liaise with Logistics in updating the mission movement board and movement tracking sheets on a weekly basis.
• Arrange for hotel or guesthouse accommodation bookings for visiting staff in Abuja;
• Does monthly tracking of all flight and hotel bookings;
• Liaise with logistics and finance to ensure that ALIMA visitors are provided a phone, airtime, sim card, modem (for field visits), spare keys, per diem and security envelope on arrival.

Staff /Administrative Management:

• Manage the Staff annual leave planification with support of the HR manager
• Ensure proper filing of all staffs’ documents physically and on drive
• Receive the office newspapers and magazines;
• Does official letters, mission orders etc. at the Coordination level;
• Liaise with other departments to organize staff send-forth, meetings, workshops, team building etc.
• Can be called to assist the various fields in some recruitments;

Payroll Management:

• He/She captures the variable elements of the payroll in Odoo/Homere.
• He/She validates the requests of instalments and records them on Odoo/Homere.
• He/She collects the Time sheets attendance sheets and notes the various absences, collects overtime cards and checks their validity, and enters these in the Odoo/Homere payroll software.
• He/she establishes the monthly pay slips.
• Prints the pay slips and gives to staff and files acknowledged copy.
• Closes the pay of the month.
• Publishes the ballots and verifies that each ballot is correctly established,
• He/She has checked and targeted salary listings by the logistician-administration or field administration manager.
• At the end of the contract, He/She establishes the balances of all accounts.
• Verifies the rights to paid holidays, enters the variable elements of the salary into the payroll software.
• He/She causes these elements to be targeted and transmitted to the employee.

Reporting:

• Travel Information Tracker
• Expatriate visa status tracker
• Staff Contact List
• Movement Tracking sheet
• Ensure proper filing of all HR documents according to the Filing policy in place.
• Monthly scanning and archiving of all Payslips, Overtimes, Leaves, etc.
• Actively assist the Finance team with sample list gathering during audit exercise
• This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned.

Requirements
Essential:

• Must Maintain confidentiality and must be highly discrete about Staff Information.
• Strong office administration experience or front office experience in a busy environment.
• Minimum one year working experience in a similar role.
• Strong verbal and written communication skills.
• Excellent attention to detail, multitasking and organization skills.
• Self-motivated, ability to work independently, responsible and accountable.
• Approachable, diplomatic, strong interpersonal and team working skills within a multicultural setting.
• Excellent computer skills in Word, Excel, PowerPoint and Outlook. Capacity for analysis, synthesis and reporting of large amounts of information

Language:

• English is mandatory (written, read, spoken)

Features

• Remains discreet about the professional and personal life of team members
• The responsibilities mentioned above are not exhaustive and other work may be requested depending on the needs of the mission.

You must meet the following qualifications:

• Minimum of HND/BSc. in HR Management, Business Administration or related field of study from a recognized institution, or equivalent work experience.; MBA or similar higher degree is a plus.
• 3+ years of experience in one or more of the following areas: HR, Administration and Finance.
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player.
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs.

Application Closing Date
10th November, 2026; at 5:00pm

How to Apply
Interested and qualified candidates should apply below USING APPLY ONLINE NOW BUTTON

Note

• Potential candidates will be preselected based on their Cover letter and CV (Merged in 1 Single PDF). 
• Preselected candidates will be invited to complete a written test 
• Shortlisted candidates will then be invited to a selection interview.