Responsible for providing support to finance and other team members in various finance and accounting tasks.The Finance Assistant will assist in areas such as budgeting, financial reporting, and general ledger management.The below tasks and responsibilities are intended to describe the general nature and level of work being performed by persons assigned to this position.The level of work performed may varies depending on the complexity of country portfolio, as to the number of influencing factors and their interdependencies. Some of the factors affecting complexity may be size of country program (USD value and number of projects), variety of donors, interdependence and interrelations of projects, number of field sites, stakeholders, resources, country context, etc.
Job Responsibilities
- Assist in the preparation of financial reports, including monthly and annual financial statements, variance analysis, and ad-hoc reports as required.
- Assist in processing of invoices, expenses and payments
- Process and reconcile accounts payable and receivable transactions in a timely and accurate manner. Update and maintain analysis of accounts payables and accounts receivables, inclusive of the maintenance of staff advances.
- Prepare and process journal entries and general ledger entries.
- Update and maintain transactions journals with real time updates to Cost Point. Complete the monthly closing operation of the cash accounts after validation of Finance Officer
- Ensure that all vouchers are scanned and uploaded into IMC Share file for Supervisor review and internal audit purpose
- Ensure cash accounts are reconciled on daily basis; conduct daily cash count in presence of Finance Officer or Finance Manager. Prepare and update the Daily Cash position in International Medical Corps TMS
- Assist in the preparation and monitoring of budgets
- Maintain accurate and up-to-date financial records, including filing, archiving financial documents and retrieval of finance documents. Ensure documents are properly filed, stamped and available on a monthly scanning
- Support other team members in day-to-day finance and accounting tasks as required.
- Collaborate with other departments to ensure accurate and timely completion of financial transactions and reports.
- Participate in ad-hoc projects as assigned by the Finance Manager.
- Account for procurement transactions to ensure adequate supporting documentation, accuracy, and control over payments. Coordinate with Logistics department, as applicable.
Working Relationships:
- Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated
- Work with program and logistics staff to ensure the coordination of programs are within budgeted targets
Representation:
- Participate in the production of reports and ensure the timeliness and accuracy of information provided, as well ensuring confidentiality of sensitive information;
- Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors.
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Requirements and Experience
Typically, a 4-year University Degree in Accounting or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriateTypically, minimum of 1 years’ experience in the humanitarian sectorKnowledge of accounting principles; experience with Generally Accepted Accounting Principles desired.Proficiency with MS Word and Excel. Experience in working with computerized accounting systems, preferably ERP systems (Costpoint), is a plusExperience in working within a large departmental team.Ability to carry-out responsibilities independently with minimal technical support from within the organization.
How To Apply
Interested Candidates should apply using the link below: