Job Title: Logistics Officer
Job Requisition ID: 20964
Location: Maiduguri, Borno
Generic Responsibilities
- Supervision and capacities building of logistics team under his supervision
- Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
- Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
- Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management, warehousing and procurement of service/goods and works)
- Implement a filing system/archive according to local requirements
- Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
- Provide support on market surveys and assessment.
- Prepare weekly and monthly reports and sent to Logistics Coordinator
- Compliance and adherence to NRC policies, guidance and procedures and a specific responsibility for the functions policies and procedures
Specific Responsibilities
Procurement:
- Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
- Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
- Ensure RFQs and ITBs, are prepared and sent out within the agreed lead time
- Complete and issue purchase orders in accordance with NRC regulations.
- Check procurement documents (Bid analysis, Purchase orders and Payment documents etc…) and submit to signatories for verifications and approvals.
- Check payment documents as per procurement checklist before submission for approvals and to finance.
- Follow up with suppliers and organize delivery of materials.
- Conduct regular market surveys to identify suitable and reliable suppliers and service providers
- Maintain updated vendor data base at area level.
Fleet Management:
- Managing and tracking of all vehicles on the fleet, when required to support the area offices
- Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
- Ensure vehicles have current and lawful documentation.
- Receive travel requests and maintain trip schedules and Staff Movement Board.
- Produce logistics site report, vehicle and generator cost performance report.
- Ensure proper usage and Maintenance of the Area Office Generator by keeping an up-to-date generator logbook for usage and services.
Asset Management:
- Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
- Oversee the issuance and return of assets to/from staff in the absence of assets focal person
- Update asset register and send to country office every month in the absence of the asset’s focal person.
Warehousing Management:
- Will only provide supportive role in the absence of area warehouse staff.
- Manage and maintain the physical warehouse.
- Ensure quarterly stock check and reconciliation.
- Ensure random spot check on stock in the warehouse
- Ensure all program stock are released through NRC stock release/requisition form and accompanied with a waybill to Beneficiaries/point of usage.
- Any other tasks as delegated by the line managers
Qualifications
Generic Professional Competencies:
- Bachelor’s Degree in Business Administration or any related field.
- Experience from working as Logistics Officer in a humanitarian/recovery context
- Previous experience from working in complex and volatile contexts
- Documented results related to the position’s responsibilities
- Fluency in English, both written and verbal
- Office organization skills,
- computer skills (Microsoft Office)
- Good communication skills
- Fluency in English, Hausa is an asset.
Context related Skills Knowledge and Experience:
- Procurement and sourcing skills
- Inventory and warehouse management
- Vendor and contract management
- Budgeting and cost control
- Data analysis and reporting
- Communication and negotiation skills
- Planning, coordination, and organizational skills.
How to Apply
Interested and qualified candidates should apply online below