Vacancy – Finance Supervisor at Alliance for International Medical Action (ALIMA)

Mission Location: Gashua – Yobe

MISSION AND MAIN ACTIVITIES

Mission monthly bookkeeping and accounting

• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all paymentsare made on time.
• Follows up on banktransactions to ensure all areprocessed; files hardcopies and generates reports;
• Track   bounced back salaries and makenecessary adjustment   and settlement;
• Produces monthlybank reconciliation statements and consolidates these in hard copy for review by the FinanceManager.
• Oversees the management of petty cash at coordination including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.

ALIMA Financial Procedures &Policies

• Ensures that all documentsare complete with the appropriate supporting documents, reviewedand approved before processingfor payment.
• Performs three-way match in comparinginvoice with purchaseorder and goods receivednote before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing

• Ensure proper filing of grants vouchers
• Collect all field vouchers from field
• Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

• Directly reportingto Finance Manager.
• Liaise with Coordinationlogistics team.
• Liaise with HR Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrativeand financial needs
• Monitors petty cash advancerequests and ensurestimely accountability

Implementation of prevention measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners and community members are aware of ALIMA\’s policy and have access to information (complaint escalation mechanism, focal point…).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

You meet the following qualifications:

•  BSc or HND in Accounting, management, finance,  Business Administration, MBA or similar higher degreea plus
• 3+ years of experiencein one or more of the followingareas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills,ability to manageand follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effectivefeedback, be a team player
• Able to manage stress effectively, juggle competing priorities,balance various programmatic, logistic and team needs

Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted.

Important remarks 

• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.