About the Organization
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
About the job
Job Title: State Finance Officer
Location: Borno
The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field office.
The Finance Officer will be responsible for timely posting of all Invoices approved and paid, petty cash management and banking, filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence etc.
S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advising the Project Manager, Technical Officer and Financial Accountant on the arising financial matters and sharing area of concern with suggested solution.
The finance officer (FO) will be a staff in the state and will report to the State Programme Manager or Technical Officer as applicable while interacting directly with other staff including operations officer, administrative officer and other technical staff in the field office.
S/he will also work with stakeholders, Local government and communities in the state. Indirectly report to the Finance Manager or Country Finance Manager as applicable.
Responsibilties
Finance work (40%):
Prepare monthly financial reports to the Project Manager as per finance timetable which comprises the following:
Bank reconciliation statement including copy of bank statement
Aged list of outstanding Advances and Other ledger balances
Fixed asset register update and Spot Check reports
Authorised Petty Cash Count Certificate and reconciliations
Monthly timesheet update
End of Month Checklist
Accurate and timely reconcile all ledgers and sub ledgers including, petty cash, staff, purchase and other required ledgers.
Prepare monthly reconciliation report of above.
Calculate and request the office’s monthly cash needs with the State Programme Manager /Technical officer with the objective to minimise month end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
Making Payments of all meetings, workshop and training participants and consultants.
Liaise with Country office, internal and external auditors, bank and other supplier.
Safeguarding the organisation resources by scrutinising all payment requests, TAFs, PRFs by adhering to the MC Manual, Policies and Procedures
Advising the Project Manager and Accountant on the arising financial matters and sharing areas of concern with suggested solutions
Follow up on the stock balance of financial documents (forms, vouchers, receipts etc.) and make a timely order before stock outs occurs.
Remittance of Statutory deduction to Government; WHT, PAYE, Annual Tax filing etc as per timeline set by the Nigeria Government.
Assist Finance Manager with queries relating to project accounts.
Act as the first point of contract for all payment queries.
Other occasional tasks as required by Country Finance Manager and delegate.
Suppliers Invoice (25%):
Receive all invoices from suppliers & vendors and prepare the Invoice authorisation forms
Review and post all Non-NAV Procurement invoices directly onto PSF ledger ensuring the accuracy of codes, support documentation, budget availability and necessary approval from the authorised personnel.
Review and post all NAV procurement invoices on NAV.
Prepare all payments – cash, cheque, bank transfers and obtain approval from the authorised personnel
Post payments onto PSF general ledger ensuring the accuracy of all the required codes.
Operations related work (25%):
Be responsible for issuing travel and activity advances to project managers, consultants and/or any other staff travels, including reconciliation of the same on return
Filing System:
Ensure all supporting documents and financial filing system is organised, authentic and complete.
In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
Ensure all field office staff submit Timesheet as per set MC timeline.
Petty Cash (10%):
In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorised personnel. Take collections after issuing proper receipts and make a deposit of all cash collections in a timely, honest and trust worthy manner
Count Petty Cash on a minimum of a monthly basis with the Financial Accountant
Post all petty cash invoices and vouchers into the General Ledger with accurate codes.
Qualifications and Experience
Essential:
HND or Bachelors in Accounting
Minimum of 3 years’ experience in a finance team, with at least one year in an Accounts Officer position.
Desirable:
Experience in working in INGO an added advantage
Member of Accounting Professional body is an added advantage.
Work-based skills and competencies
Essential:
Excellent interpersonal and communications skills
Knowledge of NGO donors and their financial reporting requirements
Excellent computer skills with high proficiency in Microsoft excel
Good analytical and reporting skills
Strong ability to be able to manage and prioritise multiple tasks
Willingness to learn at all times.
Desirable:
Working knowledge of accounting software is an added advantage
Trustworthiness, Stress tolerance and operational decision-making skills is an added advantage.
Guide to make a successful job application
1. Read the Main Job description of the Position
Job description is a powerful tool that help you stand out in your job application, because it is a tool that help you create a CV and even cover letter to align with the employer expectations.
Compare and contrast the resume/CV and cover letter against the job description. How do they resemble each other? What areas could be improved?
Therefore, even if you read the job description section well we recommend you read it again and make sure you understand it more.
Job description provides a basic rundown of the role. It includes the title, basic responsibilities, and required education and experience
2. Cover letter is an essential tool Include it in your Application.
Among the first things that employers looks in job applications is your cover letter, because it briefly explain all about the candidates in few characters, beginning from the candidates interests about the jobs, educational background, work experience and other supporting documents.
Cover letter should be done to relates with the job description, experience related to the position and requirements.
It is very important to include cover letter in all your job applications.
3. Make your Resume/CV Concise and Unique
CV/Resume tells all about the candidates, most of it’s length is about two pages, candidates should avoid making it longer.
It consists a brief description about candidates, educational background, work experiences, Additional training, skills and References.
Employer use to know the suitability of the candidates by briefly reading the Resume.
5. Read Important Notes and Instructions
Before starting job applications, one of the must read section first is “Notes and Instructions, thousands of job applications were rejected as they didn’t follow the employer instructions.
It’s very important to read the employer instructions before applying for any job.
6. Read and understand all about the Company
Knowing well about the company is a crucial element in succeeding in all section of job search.
Key section to note is briefly about the company, what they do, their principles, mission, etc Browse its website to understand its products, services, brand voice, culture, values and mission, you can also speak with current employees for a more accurate idea of how the company operates.
7. Read again before hitting Submit Button
Review all your responses well before clicking submit Button, make sure you send it correctly, try to avoid errors in your job applications.
This will increase your chances of getting hired.
Good luck. Myngojobs Team.
Application Closing Date
21st May 2025.
How to Apply
Interested and qualified candidates should:
Apply for State Finance Officer at Malaria Consortium
References
Malaria Consortium, Careers at the Malaria Consortium, State Finance Officer at Malaria Consortium, accessed May 08, 2025