About the Organization
MSI Nigeria is a result-oriented social enterprise, which uses modern management and marketing techniques to provide reproductive health care and allied services.MSI Nigeria’s goal is to meet the needs of underserved Nigerians and dramatically improve access and use of a range of reproductive health services.
MSI Nigeria is part of Marie Stopes International’s Global Partnership which is in over 37 countries worldwide and it operates in Nigeria through six service delivery channels.
About the Job
Job Title: Regional Admin Officer
Location: Ibadan, Oyo
Employment Type: Full-time
Objectives
- This position exists to provide support in the regions, procurement, inventory management, fleet management Asset management, Admin, and HR.
- The Admin Officer will be responsible for the bi-weekly stock reports on the tally, monthly fleet reports, and vehicle maintenance monthly reports and in charge of procurement processes (from request to quote to the issuance of PO) and monthly procurement reports.
Key Objectives
- This position exists to provide support in the regions in procurement, inventory management, fleet management, Asset management, Admin and HR.
- The Admin Officer will be responsible for the bi-weekly stock report on the Tally, fleet report, and vehicle maintenance monthly report and in charge of procurement processes (from request to quote to the issuance of PO).
- The Administrative officers in various regions will work in collaboration with the Regional Manager, Inventory and Asset Management team, Fleet management team, and Procurement team to coordinate the PILAM unit in the Regions.
Responsibilities
Manage the Procurement Process:
- Maintain Vendor List
- Treat all Procurement Request Forms (PRF) in his/her region by sending out requests for quotes to vendors on the Vendor list, evaluating quotations, Organise Procurement Committee (PC)meetings when required, and issuance of PO Procurement above the region threshold, forward to Support office Send weekly Procurement Report
Fleet Management:
- Manage the usage of the daily vehicle Checklist/Fleet visit.
- Manage the usage of the fuel voucher & Total card.
- Send monthly, fuel receipts and maintenance invoices.
- Maintain vehicle files in your region.
Inventory and Stock Management:
- Maintaining accurate records of stock movement in and out of the warehouse daily.
- Posting & documentation of all goods receipt and stock consumption as it happens on a daily basis
- Synchronizing all inventory postings at the Regional office with the Support Office Central Store database on a weekly basis and as at when due.
- Carrying out weekly cycle count to determine Critical Stock consumption rates and interpreting same into the following reports:
Critical Stock Report
- CPFR (Collaborative Planning, Forecast & Replenishment) Report
- Prompt treatment of all material requisitions and issuing of stock items to User departments, Outreach teams, and Field officers daily.
- Maintaining GWP (Good Warehouse Practice) and HSE (Health, Safety & Environment) standards through:
- Tidy shelving, racking system/ store arrangement,
- FEFO (First Expired First Out),
- FIFO (First In First Out),
- Stock Codification/labeling
- Use of PPE (Personal Protective Equipment) at all time
- Give a monthly report on expired drugs and medical consumables.
Asset Management:
- Manage the asset register.
- Maintain a record of all asset movement and acquisition.
Human Resource Management:
- Creating files for Team Members
- Ensure the timely submission of Timesheets.
- Help in getting work tools for Team Members.
Qualification & Experience
- Bachelor’s degree in supply chain management, Procurement & Stores Management, Commerce, or Business Administration.
- 2-3 years post NYSC full-time professional-level experience involving Procurement, Logistics, Administration and Inventory Management. Working on international procurement transactions; Experience with direct supervision of personnel
- Fluency in English (Written, Spoken, and Reading)
- A professional Qualification in Procurement, Logistics, or Inventory Management will be an advantage.
- Knowledge and experience in health/medical or NGO organizations; experience in working in donor-funded programmes.
- Supply Chain and Admin, knowledge of ERP packages (Tally) will be an advantage, MS Office programs, and professional certification in view.
- The Admin Officer should have the following skill sets: communication, active listening and learning, coordination, judgment and decision-making, organization, time management, writing, service orientation, negotiation, and mathematics.
- Willingness to Travel when requested.
Steps to make a successful job application
1. Read the Main Job description of the Position
Job description is a powerful tool that help you stand out in your job application, because it is a tool that help you create a CV and even cover letter to align with the employer expectations.
Compare and contrast the resume/CV and cover letter against the job description. How do they resemble each other? What areas could be improved?
Therefore, even if you read the job description section well we recommend you read it again and make sure you understand it more.
Job description provides a basic rundown of the role. It includes the title, basic responsibilities, and required education and experience
2. Cover letter is an essential tool Include it in your Application.
Among the first things that employers looks in job applications is your cover letter, because it briefly explain all about the candidates in few characters, beginning from the candidates interests about the jobs, educational background, work experience and other supporting documents.
Cover letter should be done to relates with the job description, experience related to the position and requirements.
It is very important to include cover letter in all your job applications.
3. Make your Resume/CV Concise and Unique
CV/Resume tells all about the candidates, most of it’s length is about two pages, candidates should avoid making it longer.
It consists a brief description about candidates, educational background, work experiences, Additional training, skills and References.
Employer use to know the suitability of the candidates by briefly reading the Resume.
5. Read Important Notes and Instructions
Before starting job applications, one of the must read section first is “Notes and Instructions, thousands of job applications were rejected as they didn’t follow the employer instructions.
It’s very important to read the employer instructions before applying for any job.
6. Read and understand all about the Company
Knowing well about the company is a crucial element in succeeding in all section of job search.
Key section to note is briefly about the company, what they do, their principles, mission, etc Browse its website to understand its products, services, brand voice, culture, values and mission, you can also speak with current employees for a more accurate idea of how the company operates.
7. Read again before hitting Submit Button
Review all your responses well before clicking submit Button, make sure you send it correctly, try to avoid errors in your job applications.
This will increase your chances of getting hired.
Good luck. Myngojobs Team.
Application Closing Date
30th April, 2025.
How to Apply
Interested and qualified candidates should send their CV as one MS Word document or PDF to: msngrecruitment@msichoices.org.ng using the Job Title and Location as the subject of the email.
Note
- If the underlined instructions are not followed, the application will not be considered.
- This role is open until filled, and we will be conducting Interviews on a rolling basis even while the advertisement is still active.
- MSI Nigeria Reproductive Choices provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, colour, religion, sexual orientation, age, marital status, or disability.
- There are no relocation allowances available for this position.
References
MSI Nigeria Reproductive Choices, Careers at the MSI Nigeria Reproductive Choices, Regional Admin Officer at MSI Nigeria Reproductive Choices, accessed April 21, 2025