Procurement Assistant Malaria at PATH Nigeria - MY NGO JOBS

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About the Organization

PATH is a global organization that works to accelerate health equity by bringing together public institutions, businesses, social enterprises, and investors to solve the world’s most pressing health challenges. With expertise in science, health, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales solutions including vaccines, drugs, devices, diagnostics, and innovative approaches to strengthening health systems worldwide.

About the Job

Job Title: Procurement Assistant – Malaria

Job Requisition ID: JR1879
Location: Abuja
Employment Type: Full-time

Job Description

The Procurement Assistant will team up in the procurement unit to provide effective and efficient Procurement, Contract, Supplier Management, and logistical support to PATH (OIPH-NG) by understanding and using both the PATH and the generally acceptable Procurement and Operational Guidelines in the Development Sector.

Specific Responsibilities

Review accuracy and completeness of specifications of goods/services to be procured.

Lead the preparation and issuance of Requests for Quotations, Invitation to Bids, and Request for Proposals to potential bidders.

Support drafting of contracts. Assist the Procurement Lead in the management of contracts and long-term agreements in accordance with PATH rules, regulations, and procedures.

Lead the undertaking of market research to identify and recommend potential suppliers, facilitate the registration of new vendors and compile data / documents to support the selection of suppliers, ensuring standard processes are followed.

Complete preparation of Purchase Request in BusinessWorld and follow up with the relevant PADM for review and approval, to support the procurement of appropriate goods and services.

Contribute to negotiations with suppliers on terms and conditions of orders, alongside the Procurement Lead, in order to obtain the best value for PATH.

Support the monitoring of performance of suppliers in reference to established

Contract Performance Indicators and take necessary steps to facilitate compliance to agreed contracts.

Support the research, collection and analysis of data to produce reports to enable informed decision-making by the Procurement Unit, and consistency of information presented to stakeholders.

Maintain relationships with internal and external counterparts, to support the alignment of procurement activities with wider programs and ensure a coherent approach to meeting all requirements.

Compile consolidated Procurement Plans on the basis of review of all Annual Work Plans.
Compile logs for Request for Quotation, Invitation to Bid, Request for Proposal,
Memorandum of Agreement, Memorandum of Understanding, Contracts, Long Term Agreement etc.

Maintain up-to-date and complete records, documentation and filing of all procurement processes to support regular updates on procurement timelines and ensure regular communication within PATH of the expected delivery timelines.

Maintain an accurate and updated supplier database in support of PATH procurement requirements showing current status including active, inactive or blacklisted suppliers.

Carry out any other duties as may be required by the line manager.

Required Skills and Experience

Minimum of a University Degree in Procurement, Business Admin, Finance, or any related field plus at least two years of relevant work experience in International Organizations.

Knowledge of and experience in INGO Operational Rules and Regulations
Proficiency in current MS Office software applications and other procurement software is essential. Familiarity with QuickBooks will be an asset.

Experience in managing procurement plans and contract tracking tools.

Ability to work under pressure and excellent human relation skills.

Strong analytical skills.

Strong report writing skills.

Sense of ownership and pride in
performance and impacts.

Team player.

Great interpersonal skills.

Strong oral & Written communication skills.

Competency in MS Word, Excel, PowerPoint etc.

Application Closing Date

23rd May, 2025.