Human Resource Assistant at Medecins Sans Frontieres Switzerland

About the organization

Medecins Sans Frontieres is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, healthcare exclusion and natural disasters. MSF offers assistance to people based only on need and irrespective of race, religion, gender or political affiliation.

About the job

Job Title: Human Resource Assistant

Location: Bauchi
Employment Type: Full-time

Job Purpose

• Execute administrative, HR and legal related tasks to support the Project HR Manager following MSF standards and procedures, in order to ensure legal compliance and to realize the HR capacity required to achieve project objectives.

Job Description
HR Documentation & Compliance:

• Ensure proper filing of all HR records (recruitment files, contracts, payslips, certifications, roosters, leaves, etc.).
• Maintain and update personal files for MSF and Incentive Staff, ensuring accuracy and compliance.
• Under the supervision of HR Manager, verify compliance with legal requirements for contracts, amendments, and employee documentation.
• Assist in audits or inspections related to HR documentation when required.

Payroll & Payments Administration:

• Support payroll processing by verifying attendance, leave records, and other relevant inputs.
• Distribute monthly payslips, ensuring accuracy in salary adjustments, allowances, and deductions.
• Under the supervision of the HR Manager:
  • Prepare MoH Incentive payroll calculations and ensure timely payments.
  • Ensure weekly submission of payments for the Daily Workers.

Rosters & Timekeeping:

• Track and confirm timely submission of monthly rosters by Supervisors/Managers before month-end.
• Ensure all rosters are verified for accuracy prior to payroll processing.

Recruitment & Onboarding Support:

• Assist the HR Manager in recruitment processes and Daily Worker Pool preparation.
• Support Supervisors and Managers in onboarding and staff orientation for new hires.

Training & Performance Management:

• Organize and coordinate logistics for training sessions (venue, materials, stationary, food, attendance tracking, etc.).
• Follow up with line managers to ensure timely completion of staff appraisals.

HR Communication & Administrative Support:

• Disseminate HR-related information to staff (announcements, policy updates, meeting schedules).
• Provide logistical support for HR meetings (scheduling, minutes, documentation).
• Assist in translating HR documents into the local language when needed.

Additional Duties:

• Assist the HR Manager in follow-ups for Service Contracts.
• Fill the HR Assistant gap in Bauchi Project office whenever required.
• Perform any other HR/administrative tasks as delegated by the Project HR Manager.

Requirements
Education:

• Bachelor’s Degree, Certification or Degree in HR is an asset.

Experience:

• Essential previous working experience of at least two years in relevant jobs.
• Desirable experience in MSF or other NGOs in developing.

Languages:

• English and Hausa language are essential.

Knowledge:

• Essential computer literacy (word, excel, internet)

Competencies:

• Results and Quality Orientation L2
• Teamwork and Cooperation L2
• Behavioural Flexibility L2
• Commitment to MSF Principles L2
• Stress Management L3.

Application Closing Date
25th April, 2025.

Guide to make a successful job application

1. Read the Main Job description of the Position

Job description is a powerful tool that help you stand out in your job application, because it is a tool that help you create a CV and even cover letter to align with the employer expectations.

Compare and contrast the resume/CV and cover letter against the job description. How do they resemble each other? What areas could be improved?

Therefore, even if you read the job description section well we recommend you read it again and make sure you understand it more.

Job description provides a basic rundown of the role. It includes the title, basic responsibilities, and required education and experience

2. Cover letter is an essential tool Include it in your Application.

Among the first things that employers looks in job applications is your cover letter, because it briefly explain all about the candidates in few characters, beginning from the candidates interests about the jobs, educational background, work experience and other supporting documents.

Cover letter should be done to relates with the job description, experience related to the position and requirements.

It is very important to include cover letter in all your job applications.

3. Make your Resume/CV Concise and Unique

CV/Resume tells all about the candidates, most of it’s length is about two pages, candidates should avoid making it longer.

It consists a brief description about candidates, educational background, work experiences, Additional training, skills and References.

Employer use to know the suitability of the candidates by briefly reading the Resume.

5. Read Important Notes and Instructions

Before starting job applications, one of the must read section first is “Notes and Instructions, thousands of job applications were rejected as they didn’t follow the employer instructions.

It’s very important to read the employer instructions before applying for any job.

6. Read and understand all about the Company

Knowing well about the company is a crucial element in succeeding in all section of job search.

Key section to note is briefly about the company, what they do, their principles, mission, etc Browse its website to understand its products, services, brand voice, culture, values and mission, you can also speak with current employees for a more accurate idea of how the company operates.

7. Read again before hitting Submit Button

Review all your responses well before clicking submit Button, make sure you send it correctly, try to avoid errors in your job applications.

This will increase your chances of getting hired.

Good luck. Myngojobs Team.

How to Apply
Apply for Human Resource Assistant at Medecins Sans Frontieres – MSF Switzerland

Application Information
Applications must be in English and include:

• Complete CV and Cover Letter.
• Updated contact details, including present and permanent address, and ID
• Contact information of the previous employer/s for reference.

Note

• Only shortlisted candidates will be contacted
• Incomplete applications will be automatically discarded.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process. MSF reserves the right to refuse hiring of a candidate having benefited from such acts.
• All illicit demands of these types may be pursued through the judicial system.

References

Medecins Sans Frontieres, Careers at the Medecins Sans Frontieres, Human Resource Assistant at Medecins Sans Frontieres – MSF Switzerland, accessed April 149, 2025