CALL FOR NATIONAL TENDER FOR FARMER ORGANISATION (FO) OFFICE/TRAINING CENTRE SET UP
| S/N | Item Description | Technical Specifications | Quantity |
| 1 | Request for solar unit Installation for FO office/ training center setup in Michika, Gombi and Hong LGAs | Complete set of 1.5Kva solar power units. To be delivered plus the installation of the solar power units at the communities of Hong, Gombi and Michika LGAs | 8 |
| 2 | Request for hall rental for FO office and training center set up in Gombi and Michika LGA | To be set up in Gombi and Michika (Delchim) | 8 |
The Building Community Resilience Through Agribusiness Development in Partnership with NN seeks to set up FO office/training centers for the farmer organization/cooperative in Gombi and Michika communities.
The set up of these FO office/training centers is geared towards providing a safe and comfortable place where training, meetings and other programs that will develop the capacity of the farmers will
be conducted. This will also serve as a safe space where farmer organization’s valuable equipment can be kept. In addition, one of the key things required to enable a good working and functional centre is power. Solar power has proven to be a more reliable and affordable source over the years.
This would reduce running costs for the FOs and increase their income margins. This would enable the FOs to coordinate and conduct meetings, training and also run some other management activities which would require power and perhaps working into the nigh
OBJECTIVES
The main objectives is to:
- Create a safe space for the Cooperative where meetings, training and other events will help to develop the cooperative.
- Ensure safe keeping of all FO equipment for immediate and future use by the FO
- To provide a cheap and reliable source of power.
- To create an avenue for a functional working office – power other office equipment like computers, speakers and phones.
SCOPE OF WORK/METHODOLOGY
- This process will involve identification of suitable halls/structures in the communities where these training centers/FO offices will be set up. These identified sites will also be accessed for security purposes by the NN security team and recommendations made for each community and renting of the halls will take place if it meets specifications
- Solar Power Units – 8 complete set of 1.5Kva solar Power units to be delivered to the FO centre in
- Telabala, Guyaku in Gombi LGA, Kalaa in Hong LGA and Delchim Community in Michika LGA for utilisation. It will help them to access power which is crucial for the FO development and also will help with income generating activities by the FOs.
DELIVERABLES/EXPECTED OUTPUTS
By the end of this activity, the farmer Organizations are expected to have a comfortable FO office and training center for their activities and a fully installed functional 1.5kva Solar system and its components should be installed in the FO centres mentioned above
DURATION AND TIMING
4 months
OPENING, EVALUATION OF TENDERS AND SELECTION CRITERIA
The opening and examination of tenders is for the purpose of checking whether the tenders are complete and whether the tenders are generally in order.
Tender Process;
The following processes will be applied to this Tender:
- Tender Period
- Tender Closing
- Tender Opening
- Administrative Evaluation
- Technical Evaluation
- Financial Evaluation
- Contract Award
- Notification of Contract Award
- The subsequent evaluation of the tenders shall be carried out in Yola by an Evaluation Committee made up of representatives of Nuru Nigeria.
Tenders will be evaluated on the criteria listed below:
- Compliance with Nuru Nigeria Procurement terms and conditions. (Administrative)
- Prices based on best value for money of items requested. (Financials)
- Financials must be on company letterhead
- Certified supply companies (Preferably)
- Adherence with technical specifications requested. (Technical)
- Quality of the product. (Technical)
- Delivery Lead-time. (Technical)
- Similar past experiences with NGO/UN agencies. (Administrative)
- Availability of physical presence (Operational Office/shop). (Technical)
- Payment Terms and Conditions. (Technical)
- Validity of the offer. (Administrative)
In the interests of transparency and equal treatment and without being able to modify their tenders, bidders may be required, at the sole written request of the evaluation committee, to provide clarifications within forty-eight (48) hours. Any such request for clarification must not seek the 8correction of formal errors or of major restrictions affecting performance of the contract or distorting competition.
Any attempt by a bidder to influence the evaluation committee in the process of examination, clarification, evaluation and comparison of tenders, to obtain information on how the procedure is progressing or to influence Nuru Nigeria in its decision concerning the award of the contract will result in the immediate rejection of the tender. No liability can be accepted for late delivery of tenders. Late tenders will be rejected and will not be considered.
Content of Tenders
The Tenderer must provide all the documents provided by NN in the tender package with other documents requested by NURU NIGERIA in compliance with the requirements set out. The proposal
shall include, as a minimum: NN vendor registration form” and Code of conduct duly completed. These NN forms should be completed with all required information and the below to be provided accordingly.
- Proof of company registration in Nigeria (CAC certificate);
- Proof of being a licensed supply company
- Current Tax Payment Certificate;
- Quotation or detailed Price offer.
- Prices offered must be in Nigerian Naira currency.
- Only Unit price with WHT included will be accepted.
- Quotation must have a date and validity
- Quotation must mention mode of payment.
- Nuru Nigeria’s Code of Conduct filled and signed by the duly authorized person.
- Experience of working with INGOs and/or UN Agencies with two (2) relevant employees of such organizations as a reference.
Disclaimer.
Failure to provide all of the above and in the formats stipulated will result to disqualification of the Tenderer’s proposal.
Method of Application
The tender package can be downloaded from the link in this publication Here
It shall consist of two categorizations, documents should be dully filled, signed and stamped.
Order of arranging documents
- Administrative and technical document should be put in the same envelope and marked “Administrative and Technical”
- Financial offers should be placed in a different envelop marked “Financial offer”
- All copy placed in a sealed non-identifiable envelope.
This sealed non-identifiable envelope shall be titled: Tender for FO Center Set Up: ITB-2025-0038
NB: Only bidders that pass Administrative and Technical evaluation will proceed to Financial Evaluation.
The tenders can be submitted through the following:
Hand delivery of Physical bids receipt to the following address:
Nuru Nigeria – Yola Office
Plot No: Plot K46 Karewa GRA Jimeta Yola Between 8:30 am- 5:00 pm.
For e-bids submissions By Email to the following email addresses:
To procurement@nurunigeria.org with the title “ITB-2025-0053
Whichever format is chosen, offers must be received by no later than 4 th March, 2025 at 5:00 PM.
NB: Late bids submission will not be accepted, and will be returned to the Proponent or discarded. Also, all bids will be irrevocable after the Call for Tenders closing date.
