Finance Assistant – Nigeria Field Operations At Malaria Consortium 5 Locations - MY NGO JOBS

FINANCE ASSISTANT – NIGERIA FIELD OPERATIONS (MULTIPLE LOCATIONS)

The Opportunity: Securing Program Integrity Through Financial Stewardship

In the complex operational landscape of humanitarian and development work, rigorous financial accountability is the indispensable foundation for delivering life-saving health programs. This Finance Assistant role is crucial as it acts as the primary gatekeeper of fiscal compliance, ensuring every transaction—from staff payment schedules to supplier invoices—is accurately documented, properly authorized, and archived according to global audit standards. By guaranteeing the integrity of financial records, this position directly sustains the efficient use of resources and the trust required to impact vulnerable communities across multiple states.

Job Summary

Malaria Consortium is seeking highly ethical and organized Finance Assistants to provide essential accounting and administrative support across our various field offices (Plateau, Borno, Kebbi, Kogi) and the Country Office (Abuja). The successful candidates will be responsible for executing clerical work, maintaining meticulous financial records, and ensuring the timely and compliant filing of all transactions, supporting both State and Country Office Finance Officers.

What Skills Are Needed: Core Financial and Administrative Competencies

Competency	Description
Financial Control	Strong knowledge of accounting principles, rigorous adherence to policies, and skill in scrutinizing payment documentation for accuracy and authorization.
Data & Software Proficiency	High proficiency in Microsoft Excel for journal maintenance and reporting, with familiarity with accounting software being a distinct advantage.
Compliance & Ethics	Foundational knowledge of NGO donor financial reporting requirements and an unwavering commitment to high integrity and confidentiality in handling sensitive data.
Records Management	Excellent ability to systematically scan, file, and securely archive a high volume of financial documentation to ensure audit preparedness and easy accessibility.

Key Responsibilities and Deliverables

The Finance Assistant will provide mission-critical support, focusing on accurate transaction processing, documentation, and compliance.

1. Core Financial Processing and Verification (50%)

Transaction Scrutiny: Review all financial transaction requests (PVs, TAFs, PRFs) to ensure absolute completeness of documentation and adherence to the MC Manual, policies, and procedures, thereby safeguarding organizational resources.
Payment Preparation: Prepare accurate payment vouchers, ensuring precise cost classification and coding for every expenditure, and manage the preparation of payment schedules for participants of SMC personnel, meetings, and consultants based on verified databases.
Cash Flow Support: Track the stock balance of financial documents (vouchers, forms, receipts) and initiate timely orders to prevent operational disruptions.
Reporting and Advice: Maintain an updated Excel journal template for recording all completed payments and share weekly with the Finance Officer for posting, while also advising management on financial matters and providing suggested solutions within scope.

2. Supplier Invoice Management (15%)

Tracking: Maintain a systematic tracking system for all supplier and vendor invoices received by the finance department.
Processing: Prepare and facilitate all necessary documentation for invoice payments, ensuring prompt processing and obtaining requisite approvals from authorized personnel.

3. Operations Support and Archiving (30%)

Records Security: Oversee the scanning, systematic filing, and secure archiving of all financial documents (vouchers, bank information, financial correspondence) to ensure they are easily accessible by the finance team and stored in compliance with the Finance Manual.
Document Flow: Maintain an accurate log for tracking the transit of payment documents between the field offices and the Country Office in Abuja.
General Duties: Perform other duties as required, including assisting with asset spot checks, physical verification, and providing documents for audit preparation.

Professional Qualifications and Experience

Education

A Bachelor’s degree or Higher National Diploma (HND) in Accounting, Finance, Business Administration, or Social Sciences is essential.

Experience

A minimum of one (1) year of post-graduation experience working within a finance team.
At least six (6) months of dedicated experience in a Finance or Accounts support role (clerical or technical).
Experience working with an International Non-Governmental Organization (INGO) is considered a strong advantage.

Skills & Attributes

Excellent computer skills, particularly a high proficiency in Microsoft Excel, and good analytical and reporting skills.
Strong ability to manage and prioritize multiple tasks effectively.
Exceptional integrity, trustworthiness, and ability to handle confidential and sensitive data.
Excellent interpersonal and communication skills suitable for team collaboration and external interaction with stakeholders.

Benefits of Applying

Malaria Consortium offers a rewarding opportunity to contribute directly to public health efforts:

Competitive Salary: Compensation is competitive and will be benchmarked against similar roles in the non-profit health sector for field and Abuja deployment.
Professional Development: Continuous learning and exposure to international financial standards and donor compliance requirements.
Multi-Regional Experience: Opportunity to gain valuable experience working across diverse operational and cultural contexts in Nigeria.
Impactful Mission: Direct contribution to the operational stability of life-saving programs focused on malaria and child health.

About the Organization (Malaria Consortium)

Malaria Consortium is one of the world’s leading non-profit organizations specializing in the comprehensive prevention, control, and treatment of malaria and other communicable diseases among vulnerable and underprivileged populations. Recognizing the need for integrated health solutions, we have successfully expanded our work to include child health and neglected tropical disease interventions for greater impact. We collaborate closely with national health ministries and local communities to implement evidence-based programs designed for maximum effectiveness and sustainability, striving to achieve a lasting reduction in disease burden globally.

Application Details

Detail	Information
Location	Multi-Location (Plateau, Borno, Kebbi, Kogi, or Abuja)
Employment Type	Full-Time Contract
Salary Expectation	Competitive
Application Closing Date	29th December, 2025; 23:59 GMT

Method of Application

Interested and qualified candidates must submit their application online through the official Malaria Consortium careers portal.

ABUJA FCT: APPLY NOW

BORNO STATE: APPLY NOW

KEBBI STATE: APPLY NOW

KOGI STATE: APPLY NOW

PLATEAU STATE: APPLY NOW

Tips for Applicants

Emphasize Accountability: In your cover letter, provide a concrete example of a time you successfully implemented or improved a filing/documentation system to ensure financial records were 100% compliant and ready for audit.
Highlight Excel Mastery: Detail your proficiency in using Microsoft Excel for financial tasks, such as tracking expenses, performing reconciliations, or generating summary reports.
Address Multi-Tasking: Give a specific example demonstrating your ability to manage and prioritize competing demands (e.g., meeting an internal payment deadline while simultaneously preparing documents for an external query).