Apply for Administrative Officer at Jhpiego Nigeria (2 Openings)

Ebonyi Kebbi

Jhpiego, an Affiliate of Johns Hopkins University, is a global leader in improving healthcare services for women and their families.

We are recruiting to fill the position below:

Job Title: Administrative Officer

Job ID: 2025-7429
Locations: Birnin – Kebbi and Abakaliki – Ebonyi
Employment Status: Full-Time
Category: International Positions

Overview

  • The State Admin Officer (SAO) reports to the State Team Leader and will be responsible for providing administrative support to Jhpiego state office.
  • The SAO will ensure that administrative processes follow Jhpiego, donor rules and regulations, and other applicable approved procedures at all times.
  • The SAO will be responsible for ensuring cost consciousness, efficiency of administrative operations, and maintaining an on-site administrative system required to assure the integrity and effective performance of admin operations.

Responsibilities

  • Ensure that administration processes run smoothly to support effective and efficient program implementation.
  • Coordinate procurement processes in the state offices in line with the delegation of authority and Jhpiego policy and procedures
  • Ensure effective and efficient management of assets, inventory, and consumables in the state office
  • Ensure that all administrative reports (e.g., assets and inventory reports, store reports, etc.) are periodically provided using the agency’s automated reporting system
  • Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment
  • Ensure that all logistics requirements are available for the smooth running of program activities.
  • Ensure that all shipments (incoming and outgoing) are properly tracked, and that the appropriate department is informed of the movements of each shipment.
  • Maintain the lease and contract management database and ensure that renewals, extensions, and termination processes are promptly initiated and completed
  • Lead office management and facility management process at the state office
  • Set the standard for compliance with donor and Jhpiego’s regulations and standards.
  • Lead administrative and logistics planning and coordination of business travels for all state office staff

Required Qualifications

  • B.Sc. in Business Administration, Public Administration, or relevant field
  • Professional Certification in Project Management, Administration or Logistics Management is an added advantage. A master’s degree is an added advantage
  • 3+ years of experience, 2+ years progressive experience in program operations
  • Previous experience of demonstrated administrative experience within an international not-for-profit organization is highly desired
  • Practical understanding and application of donor regulations in large and complex projects is highly desired

 Knowledge, Skills and Abilities:

  • Computer skills, including the use of automated fleet management and reporting software.
  • Working knowledge of database applications, MS Word, and Excel etc.
  • Excellent organizational skills, detail-oriented, and high degree of accuracy;
  • Excellent interpersonal skills to effectively interact with all levels of staff and partners.
  • Good oral and written communication skills to effectively communicate findings and analyses
  • Cooperative, hardworking, flexible & dependable.
  • Be of high integrity and have a sense of confidentiality
  • Be willing to take on extra responsibilities to achieve the goals/objectives set by the organization
  • Capability to develop and implement effective strategies and tactics for accomplishing assigned duties
  • Ability to work independently and as a member of a team.
  • Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

Application Closing Date
Not Specified.

How to Apply
Interested and qualified candidates should:

Go to Administrative Officer at Jhpiego Nigeria (2 Openings) to Apply