Founded in 1973, Ipas is a global nongovernmental organization dedicated to ending preventable deaths and disabilities from unsafe abortion. Through local, national and global partnerships, Ipas works to ensure that women can obtain safe, respectful and comprehensive abortion care, including counseling and contraception to prevent future unintended pregnancies. At Ipas, we believe that: Every woman has a right to safe reproductive health choices, including safe abortion care. No woman should have to risk her life, her health, her fertility, her well-being or the well-being of her family because she lacks reproductive health care. Women everywhere must have the opportunity to determine their futures, care for their families and manage their fertility. Along with caring, committed health professionals and other colleagues worldwide, Ipas tackles this neglected public health problem head on in some of the world’s poorest countries. While many international donors and governments have focused attention and resources elsewhere, we struggle against the fundamental social injustice that results in the deaths of so many women in the prime of their lives.
Job Summary:
The Administrative Assistant plays a crucial role in delivering regular administrative support to the country team and to consultants involved in Ipas engagements. Additionally, the Administrative Associate is tasked with overseeing office operations, managing office supplies and equipment, and performing various administrative duties that facilitate the efficient functioning of daily operations.
Primary Responsibilities
- Oversees the operations of the front desk.
- Coordinates maintenance of office equipment.
- Key Success Metrics: Maintenance schedule developed for office equipment and updated monthly
- Maintain efficient and smooth operation/management of office facility (cleaning, equipment repairs, utilities, water supply, generator)
- Key Success Metrics: A Cleaning roster is developed and followed.
- Key Success Metrics: The generator Usage register is developed and captures all activities pertaining to the generator
- Key Success Metrics: Maintenance schedule developed for office facility and updated monthly
Ensure proper office vehicle utilization
- Key Success Metrics: Quarterly report of vehicle utilization is shared.
- Manage office consumables (office materials like stationery, cleaning & hygiene,): that will include collecting the requests on monthly bases, maintaining the stock, monitoring usage
- Key Success Metrics: Report on office consumables usage shared quarterly
- Performs other duties as assigned
Minimum Requirements
- Bachelor’s degree, or equivalent
- ·3+ years of relevant experience
- Proven experience in administrative roles
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office suite.
The salary range for this role is between NGN500,000 to NGN650,000 monthly (Inclusive of taxes)
Target Hire Date: 1st March 2025
Method of Application
Applications are welcome from qualified candidates based in Abuja. The candidate will be chosen through a competitive application process. Please submit a CV and a portfolio that shows your experience as a “single attachment” on or before 26th February 2025 by 5.30pmInterested and qualified? Go to IPAS on procurement.ipas.org to apply
