Administrative Officer at Catholic Relief Services

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Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist person on the basis of need, regardless of creed, ethnicity or nationality works through local church and non-church partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS re-established presence in Nigeria m 2000 and currently focuses on agriculture, HIV and health extractives and governance, and peace building programming.

Experience3 years
Location Nigeria

CRS is seeking a Administrative Officer for the CDC-funded global childhood immunization project who will coordinate the provision of responsive, effective, and efficient program support and administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. The project will reach zero- and under-immunized children with immunization services in Northern Nigeria including fragile and conflict settings. Project interventions will focus on: (a) Supporting immunization uptake for polio eradication, measles and rubella reduction and elimination, hepatitis B and maternal and neonatal tetanus elimination; (b) strengthening surveillance systems to improve preparedness and response to outbreaks of VPDs; strengthening of immunization delivery systems and capacities. The Admin Officer contributes to the overall success of the POISED project by providing operational and administrative support for program management activities within CRS Nigeria. The position holder will work closely with the program managers to provide necessary corporate and logistical support to the workstreams of the project. The position holder will ensure stewardship of resources, and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Roles and Key Responsibilities:

Coordinate and report on activities and required resources to ensure cost efficient and quality project implementation and deliver on other administrative support functions.
Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
Serve as liaison with the operations unit of CRS Nigeria facilitating seamless communication.
Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up to date.
Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
Help identify safety issues and ensuring a safe and sound work environment.
Coordinate the provision of travel and logistics support and services to staff, program participants and visitors. Coordinate event planning activities, including delegation visits, training and workshops.

Required Languages – English Language

Travel – Must be willing and able to travel up to 30 % of the time.

Knowledge, Skills and Abilities

Good planning, organizational and time management skills
Strong customer service orientation with very good communication and interpersonal and clear writing skills
Ethical conduct and ability to maintain confidentiality
Proactive, resourceful, solutions-oriented and results-oriented
High level of interpersonal skills
Ability to work as part of a team as well as work autonomously
Ability to interpret and apply policies, requirements and procedures and use corporate systems (such as travel booking systems)
Ability to use initiative and make decisions when completing tasks required, ensuring key roles are completed within required time frames

Preferred Qualifications

Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Basic Qualifications

Bachelor’s Degree in Business Administration or relevant field preferred.
Minimum of 3 years work experience in project and administrative support functions, with increasing responsibility.
Experience with a local or international NGO a plus.