Bid Response Officer At Talent Lab Ltd

I. Introduction

Talent Lab Ltd is an indigenous talent capacity development and talent management organization that facilitates capacity-building interventions to upskill people within the mass labor market, serves as an aggregator for employers and employees, and is a recruiter of top talents for businesses and organizations.

II.  Client Description and Role Objectives

Our client is Nigeria’s leading provider of relief products and solutions, serving both local and international organizations operating in rural development, emergency response, and crisis management. They support the achievement of Sustainable Development Goals (SDGs) by partnering with humanitarian, public health, and development actors to combat hunger, reduce health disparities, improve education, and address displacement.

Their solutions include first disaster response kits, educational supplies, medical equipment and

consumables, and related logistics support. The organization’s reach spans across Nigeria and several African countries, making it a critical partner to the continent’s most prominent NGOs and development agencies.

III.  Job Overview

The Bid Response Officer will be responsible for the development, and submission of Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal tenders. This role will collaborate with cross-functional teams to ensure the company’s bids are competitive, accurate, and align with client requirements

IV. Job Responsibilities

1. Bid Preparation and Submission
2. Lead the development of bid responses, ensuring compliance with the client’s specifications and requirements.

• Prepare high-quality, persuasive, and well-organized proposals that highlight the company’s strengths and solutions.
• Coordinate with internal teams to gather necessary information for the bid response.
• Review and ensure the bid complies with all legal, financial, and technical terms before submission.

• Ensure timely submission of bids in accordance with deadlines.

2.    Documentation & Content Management

•  Maintain and update a repository of standard responses, case studies, and other supporting materials to improve the efficiency of bid responses.
• Ensure all bid-related documents are properly formatted, consistent, and accurately reflect the company’s offerings and capabilities.
• Collaborate with various departments to continuously improve the quality of content and ensure alignment with the organization’s strategic goals.

3.  Client Liaison

• Liaise with clients to clarify tender specifications, discuss bid requirements, and ensure any special conditions or client needs are addressed.
• Address any queries or requests from clients regarding the bid response during the evaluation process.

4.  Compliance & Quality Assurance

• Ensure all bid documents are compliant with industry standards, client requirements, and internal policies.
• Conduct internal reviews of bid documents to ensure quality, accuracy, and consistency.
• Track the progress of bids and ensure that all deadlines are met without compromising quality.

5.  Bid Analysis and Reporting

• Support bid managers in evaluating tender documents and assessing opportunities.
• Prepare and maintain records of all submitted bids, outcomes, and lessons learned for future reference and continuous improvement
  • Continuous Improvement

• Identify opportunities for streamlining the bid preparation process and implementing best practices.
• Stay updated on industry trends, bid practices, and client preferences to improve the quality and competitiveness of bid responses.

V.  Required skills and qualifications

a.    Education and experience

• Bachelor’s degree in Business Administration, Marketing, or related field (or equivalent experience).
• Proven experience in bid preparation, proposal writing, or related roles (typically 2-3 years).
• Strong written and verbal communication skills.
• High attention to detail and the ability to work under tight deadlines.
• Excellent organizational and project management abilities.
• Ability to collaborate effectively with cross-functional teams.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as proposal management software
• Analytical mindset with the ability to assess and mitigate risks in proposals.
• Knowledge of tendering processes, RFP requirements, and procurement procedures.
• Experience in client relationship management.
• Familiarity with CRM software or platforms

VI.  Diversity, equity, and inclusion statement

Our client is an equal opportunity employer committed to fostering an inclusive workplace. We uphold a strict non-discrimination policy, ensuring fair treatment of all applicants and employees, regardless of race, color, religion, gender, national or ethnic origin, age, marital status, genetic information, or any other protected characteristic under applicable laws.

VII.  Application instructions

Interested candidates should send their CV and Cover Letter to  [email protected] using the subject line