Logistics Officer at PUI

Borno

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About the Organization

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).

About the Job

Job Title: Logistics Officer

Location: Monguno, Borno
Employment Type: Full-time

General Objective

  • Under the supervision of the Base Manager the Logistics Officer ensures and supports the procurement, maintenance, and follow up of PUI equipment, goods and premises.
  • He supports activities linked to fleet, assets, movement, IT, communication and reporting according to PUI standards and procedures in order to ensure optimal running conditions of logistic activities.
  • He / She works under direct supervision of the Base Manager

Responsibilities & Tasks
Equipment:

  • Dispatch the equipment on the base according to the needs, and update the equipment list accordingly
  • Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
  • Monitor and facilitate repair orders
  • Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician
  • Ensure the equipment and machines used by teams are cleaned and kept in good condition.
  • Records all PUI equipment in the Equipment follow-up sheet
  • Ensures that all allocated equipment are duly recorded in the staff asset form
  • Follow-up the maintenance of all equipment according to the planning and PUI procedures
  • Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary
  • Communicate equipment needs and damages to the Deputy logistics Manager.

Procurement Management:

  • Ensure that procurement is carried out in accordance to PUI and donor-specific polices
  • Ensure to the program teams the timely procurement of supplies, services, equipment from vendors and service providers whilst ensuring best practice and audit compliant records
  • Follow-up on order processing to ensure timely deliveries are done
  • When collecting the purchased items, ensure a quality and quantity control for all supplies ordered at the supplier store
  • Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills/goods received note) are properly filed and copies forwarded to the Deputy Logistics Manager
  • Update price lists and vendor databases
  • Control Premiere Urgence Internationale purchase procedures
  • Verify and process quotation requests and EQRs
  • Compose and archive purchase folders
  • Implement purchases, monitoring adherence to validation regulations and procedures
  • Collect necessary documents from other department regarding procurement process
  • Advise the Deputy Logistics Manager on procurement-specific issues and/or improvements
  • Negotiate prices, deadlines and methods of delivery
  • Ensure that relationships with suppliers are monitored and cordial
  • Serve as secretary on the procurement committee in relation to drafting framework agreements.

Store Management:

  • Ensure all requests of stock are sent and delivered to the requesters in a timely manner
  • Communicate all delays or variances in inbound/outbound freight to the different department
  • Monitor the quality of products at the time of reception, in coordination with the Supply-chain Team.
  • Regularly monitor the quality of products during storage. Pay special attention to expiration dates
  • Plan warehouse layout and space requirements (to prevent loss or damage and achieve warehouse optimization) and organize the implementation.

IT / Communication:

  • Follow-up and update communication credit for the whole mission
  • Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Base Manager
  • Assist workers or specialized technicians if needed
  • Follow up the quality of service provision for internet and equipment maintenance

Documentation and Reporting:

  • Give daily report to the Deputy Logistics Manager about the progress of the logistics activities
  • Archive and centralize logistics files related to his domain

Team Management:

  • Organize the guards schedules in the premises
  • Plan and follow up the activities of the staff under his/her line management
  • Identify the needs for trainings and prepare relevant training material for the logistics department
  • Run the performance appraisal of the staff under his/her supervision
  • The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorties of The Department:

  • Recruitment, training and organization of the base logistic team
  • Increase the anticipation, reactivity of maintenance and general equipment of base facilities
  • Assist the Deputy Log Manager Ensuring PUI logistic tools and procedures are implemented at the field level and are followed.

Requirements

  • Candidates should have a B.Sc Degree with 2-5 years work experience.

Salary
N613,000 / Month.

Application Closing Date
25th May, 2025.

How to Apply
Interested and qualified candidates should:
Apply for Logistics Officer at PUI