Administrative Assistant I at International Committee of the Red Cross

About the Organization

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

About the job

Job Title: Administrative Assistant I

Location: Yola, Adamawa
Employment Type: Full-time
Grade: B1

Main Purpose

Under the supervision of the Yola Head of Office, the Administrative Assistant provides support to the Yola Office in administrative and other accounting and financial tasks and responsibilities.
The Administrative Assistant is accountable for the physical processing of cash transactions and the integrity of physical cash balances in a (sub-)delegation, strictly respecting and applying the ICRC’s rules on financial management, provides administrative support.
Your Role

Execute all financial and administrative duties as assigned by the head of Office or Finance and Administration Manager.
Ensure that financial supporting documents are produced according to ICRC financial rules (Suppliers information and stamp, logistic support documents, approvals / signature, accuracy, completeness, compliance etc.).
Prepare and send accounting documents for monthly closing to the Accountant in Mubi Sub-delegation (SD).
Prepares invoices for payment (by cash, check, or bank transfer).
Manage the petty cash and make all disbursements from it.
Ensure that all working advances paid out to colleagues are settled within the deadline and with sufficient appropriate documents.
Anticipates cash needs of the office and plans payments and requests transfers accordingly.
Handles the office’s cash disbursements and payments, including salaries and working advances.
Ensure regular payment related to administration activities such as electricity, water, garbage, office bills etc.
Collates staff leave, salary advance requests, and overtime compensation requests and transmit them in a timely manner to the Human Resources Service Provider at Mubi SD.
Keep up to date about HR policies and procedures and disseminate them to colleagues.
Supervise housekeepers including organization and execution of tasks, and organization of replacement when absent. Also assist these employees to access benefits to which they are entitled.
Provides other administrative support as may be required for travellers, visitors, suppliers, authorities, landlords, other institutions, etc.

Education & Experience

Bachelor’s Degree in Accounting or any relevant field.
Previous experience in similar roles with INGOs or similar environments will be valued with an experience of 3 to 5 years.
Proven field experience in leading surveys, multiple assessments in countries, including the design, data collection and analysis.
Good command of spoken and written English & Hausa – Mandatory
Very good computer literacy, especially Excel, Word, Power point and other office applications.
Very good knowledge in double-accounting, Income and expenditure, Balance Sheet Accounting and Invoice and supplier module.
Applicants should have a Nigerian nationality or hold a working permit.

What We Offer

Rewarding work in a humanitarian and multicultural environment.
Competitive employment package with medical insurance and ICRC pension plan.
In-house training opportunities for personal development.
A full-time, open-ended contract.
The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere and experience different contexts, fields, and challenges.

Guide to make a successful job application

1. Read the Main Job description of the Position

Job description is a powerful tool that help you stand out in your job application, because it is a tool that help you create a CV and even cover letter to align with the employer expectations.

Compare and contrast the resume/CV and cover letter against the job description. How do they resemble each other? What areas could be improved?

Therefore, even if you read the job description section well we recommend you read it again and make sure you understand it more.

Job description provides a basic rundown of the role. It includes the title, basic responsibilities, and required education and experience

2. Cover letter is an essential tool Include it in your Application.

Among the first things that employers looks in job applications is your cover letter, because it briefly explain all about the candidates in few characters, beginning from the candidates interests about the jobs, educational background, work experience and other supporting documents.

Cover letter should be done to relates with the job description, experience related to the position and requirements.

It is very important to include cover letter in all your job applications.

3. Make your Resume/CV Concise and Unique

CV/Resume tells all about the candidates, most of it’s length is about two pages, candidates should avoid making it longer.

It consists a brief description about candidates, educational background, work experiences, Additional training, skills and References.

Employer use to know the suitability of the candidates by briefly reading the Resume.

5. Read Important Notes and Instructions

Before starting job applications, one of the must read section first is “Notes and Instructions, thousands of job applications were rejected as they didn’t follow the employer instructions.

It’s very important to read the employer instructions before applying for any job.

6. Read and understand all about the Company

Knowing well about the company is a crucial element in succeeding in all section of job search.

Key section to note is briefly about the company, what they do, their principles, mission, etc Browse its website to understand its products, services, brand voice, culture, values and mission, you can also speak with current employees for a more accurate idea of how the company operates.

7. Read again before hitting Submit Button

Review all your responses well before clicking submit Button, make sure you send it correctly, try to avoid errors in your job applications.

This will increase your chances of getting hired.

Good luck. Myngojobs Team.

Application Closing Date
16th May, 2025.

How to Apply

Interested and qualified candidates should:
Apply for Administrative Assistant I 
And
Send their Resume and a Cover Letter, Valid License to practice (where relevant), and valid ID card to: [email protected] using “ABJ202500525 Warehouse Officer 1 ABJ” as the subject of the email.

Important Note

Only applications submitted through the designated MS Form will be considered for this role
Late applications will not be considered. Only short-listed candidates will be contacted.
Equal opportunities shall be provided to all employees and applicants for employment based on their demonstrated ability and competence without discrimination based on race, colour, religion, gender, nationality, status, disability etc. (The ICRC values diversity and is committed to creating an inclusive working environment). We welcome applications from all qualified candidates;Female &People Living with Disabilityapplicants are encouraged to apply.
ICRC will not request any monetary payments from applicants at any stage of the recruitment process.

References

International Committee of the Red Cross, Careers at the International Committee of the Red Cross, Administrative Assistant I at International Committee of the Red Cross, accessed May 08, 2025