Procurement & Operations Manager at Pan-African Innovation-focused Organisation

About the Organization

We are a pan-African innovation-focused organisation that works with over 500 innovation and technology hubs and other stakeholders to raise successful startups and entrepreneurs that are developing and deploying innovative solutions to African problems through the adoption of technologies.

About the Job

Job Title: Procurement & Operations Manager

Location: Abuja (FCT)
Employment Type: Full-time (Hybrid)
Working Time / Days: 9 AM- 5 PM; Monday to Friday

Responsibilities
Operational Activities:

• Strategically support the execution of major donor-funded projects, ensuring alignment with organizational goals.
• Provide leadership in overseeing daily operations of the secretariat, optimising efficiency and effectiveness.
• Develop and manage the operational budget, driving cost savings initiatives without compromising quality.
• Spearhead the trademarking process for all organization names to ensure legal protection.
• Formulate and implement organizational policies while ensuring team-wide awareness and adherence.
• Utilise data analysis to calculate comprehensive cost-benefit ratios for informed decision-making.
• Collaborate in addressing due diligence queries for project/programme applications, showcasing a commitment to quality standards.
• Research and recommend innovative technologies and methodologies to enhance operational efficiency.
• Oversee the engagement of the organization’s vendors.

Corporate Travel Management:

• Manage end-to-end travel and logistics arrangements for the team and Board members, ensuring seamless experiences.
• Forge strategic partnerships with travel agents, negotiating advantageous deals for the organization.
• Innovate and implement logistics solutions that optimise travel experiences and productivity.
• Establish global partnerships with airlines and embassies, enhancing organizational reach and influence.

Procurement:

• Lead and facilitate project implementations and contracting processes, ensuring seamless execution.
• Collaborate with the legal team to meticulously review and finalise all legal documents.
• Oversee comprehensive procurement processes for goods and services, emphasising quality and value.
• Manage the onboarding and contracting of vendors and consultants, ensuring alignment with organizational standards.
• Efficiently manage inventory, both physical and remote, to support operational needs.
• Ensure facility management and compliance with utility agencies, maintaining a productive workplace.
• Collaborate with the programs team to attract and engage skilled talents for project excellence.
• Maintain a comprehensive repository of organizational MoUs and agreements with stakeholders.

Audit & Compliance:

• Ensure full legal compliance with local and international regulations, safeguarding the organization’s reputation.
• Collaborate closely with the Finance, Audit & Compliance department to support audit procedures.
• Provide cross-functional assistance to other departments, fostering a collaborative and integrated work environment.

Admin Functions:

• Oversee administrative functions, ensuring smooth office operations and resource allocation.
• Develop and implement administrative policies and procedures, promoting consistency and efficiency.
• Supervise administrative staff, providing guidance, mentorship, and fostering a positive work environment.
• Coordinate logistics for internal and external meetings, workshops, and events.
• Manage office supplies, equipment, and facilities, optimising resource utilisation.
• Ensure compliance with health, safety, and security protocols in the workplace.

Additional Responsibilities:

• Continuously seek opportunities for operational enhancement and innovation.
• Spearhead special projects and initiatives to advance organizational objectives.
• Lead, inspire, and mentor a high-performing operations team.
• Foster effective communication and collaboration across departments.
• Adapt to evolving organizational needs and priorities, demonstrating flexibility and agility.

Qualifications

• Master’s degree or equivalent in Operations/Logistics or Supply chain management, Business Administration, Professional body affiliation or a field related to the position.
• A Bachelor’s or equivalent degree with a combination of relevant academic qualifications and additional 5 years of experience in operations management and procurement may be accepted in lieu of an advanced university degree.

Experience:

• 5 – 7 in overseeing the Operations of organizations on a Pan-African scale.
• 5 years managerial experience preferably working for a Non-profit organization.

Required Skills, Qualifications & Abilities:

• Knowledge of the African innovation, technology and entrepreneurship space.
• Minimum of 5 -7 years of experience leading major entrepreneurship, technology and innovation grassroots projects.
• Effective leadership, interpersonal and communication skills.
• Good knowledge of adaptive Operations and Procurement techniques.
• Good knowledge of budgeting and resource allocation procedures.
• Sufficient seniority and credibility to advise project teams on their projects in relation to the programme.
• Ability to find ways of solving or pre-empting problems.
• Adept with information communications technology (ICT) commonly used in office applications, with advanced knowledge of Google Drive applications, Dropbox and Microsoft Office products.

Steps to make a successful job application

1. Read the Main Job description of the Position

Job description is a powerful tool that help you stand out in your job application, because it is a tool that help you create a CV and even cover letter to align with the employer expectations.

Compare and contrast the resume/CV and cover letter against the job description. How do they resemble each other? What areas could be improved?

Therefore, even if you read the job description section well we recommend you read it again and make sure you understand it more.

Job description provides a basic rundown of the role. It includes the title, basic responsibilities, and required education and experience

2. Cover letter is an essential tool Include it in your Application.

Among the first things that employers looks in job applications is your cover letter, because it briefly explain all about the candidates in few characters, beginning from the candidates interests about the jobs, educational background, work experience and other supporting documents.

Cover letter should be done to relates with the job description, experience related to the position and requirements.

It is very important to include cover letter in all your job applications.

3. Make your Resume/CV Concise and Unique

CV/Resume tells all about the candidates, most of it’s length is about two pages, candidates should avoid making it longer.

It consists a brief description about candidates, educational background, work experiences, Additional training, skills and References.

Employer use to know the suitability of the candidates by briefly reading the Resume.

5. Read Important Notes and Instructions

Before starting job applications, one of the must read section first is “Notes and Instructions, thousands of job applications were rejected as they didn’t follow the employer instructions.

It’s very important to read the employer instructions before applying for any job.

6. Read and understand all about the Company

Knowing well about the company is a crucial element in succeeding in all section of job search.

Key section to note is briefly about the company, what they do, their principles, mission, etc Browse its website to understand its products, services, brand voice, culture, values and mission, you can also speak with current employees for a more accurate idea of how the company operates.

7. Read again before hitting Submit Button

Review all your responses well before clicking submit Button, make sure you send it correctly, try to avoid errors in your job applications.

This will increase your chances of getting hired.

Good luck. Myngojobs Team.

Application Closing Date
25th April, 2025.

How to Apply for this Job
Interested and qualified candidates should send their Cover Letter and Resume to: jobs@afrilabs.com using the Job Title as the subject of the mail.